Independent Contractor - Admin

About the role

The Administrative Assistant provides on-site administrative support to plant operations by serving as the primary point of contact for visitors and incoming calls, maintaining organized records and documentation, and assisting with invoice processing. This role supports daily office functions to ensure efficient communication, accurate recordkeeping, and timely administrative support for plant personnel and vendors.

Responsibilities

• Answer and direct incoming phone calls and greet visitors professionally.
• Maintain and organize plant records, files, and administrative documentation.
• Assist with processing, tracking, and submitting invoices for payment.
• Support plant management with data entry, correspondence, and general administrative tasks.
• Coordinate office supplies and assist with routine office operations.
• Ensure documents are maintained accurately and in compliance with company procedures.
• Comply with company Health, Safety and Environmental policies, procedures, and arrangements.
• Report all Health, Safety and Environmental accidents, incidents and near misses promptly.
• Act in a safe and responsible manner at all times.
• Active participation in continuous improvement activities.
• Participate in problem‑solving.
• Take responsibility and ownership for own learning and development in the spirit of continuous improvement of both self and the business.
• Assist in the training, mentoring, and assessment of other team members.
• Exercise autonomy and judgement subject to overall direction or guidance.

Qualifications

• High school diploma or equivalent required.
• Previous administrative, office support, or accounting experience preferred.
• Proficiency with Microsoft Office applications.

Skills

• Strong organizational, communication, and multitasking skills.
• Ability to work effectively in a fast‑paced industrial environment.
• Embodies the core values of Aurorium: credible, outcome‑oriented, driven, empowered accountability.

Benefits

• Medical, dental, vision, life insurance.
• 401(k) plan.
• Disability insurance.
• Flexible spending accounts.
• Health savings accounts.
• Paid time off.
• Paid holidays.