Inclusion and Pro Bono Assistant

About the role

Saul Ewing LLP is seeking a motivated and enthusiastic Assistant to support the firm’s Inclusion and Engagement and Pro Bono initiatives. Reporting to the Manager of Inclusion and Engagement and sitting on the Professional Development Team in Philadelphia, the Assistant will provide support for internal and external Inclusion and Engagement and Pro Bono programming, events, and communications.

Responsibilities

• Support with scheduling, event planning, and logistical coordination of firmwide Diversity, Equity, and Inclusion (DEI) Committee and resource group meetings, including ensuring all programs are on the shared Professional Development and Firm Intranet calendars and creating post-event feedback surveys;
• Affinity/heritage month communications and celebrations, including maintaining and updating the affinity/heritage month calendar and keeping track of volunteer writers;
• Support with coordination of lawyer and guest attendance to DEI sponsored conferences, programs, and events, including the submission of logo, ad, invoice, and other sponsorship materials;
• Maintain DEI Committee and resource group pages on Firm Intranet and regularly monitors for updates;
• Support the launch of the annual firmwide Gallup Engagement Survey, including scheduling calls with Gallup contacts and monitoring the participation rate;
• Aid in survey responses, RFPs, diversity awards and related internal/external diversity-related inquiries;
• Compile monthly resource group and firmwide DEI newsletters, including maintaining records of spotlighted attorneys;
• Attend occasional webinars and other educational events in the DEI space;
• Maintain accuracy and organization of online file storage and resource group membership rosters;
• Assist with maintaining pro bono databases and tracking systems to help monitor pro bono cases;
• Assist with transitioning pro bono matters when attorneys depart;
• Provide introductory resources for firm attorneys, particularly new, lateral and summer associates, to participate in the pro bono program;
• Aid in preparing statistical and narrative public reports;
• Assist in compiling monthly resource group and firmwide DEI newsletters, including maintaining records of spotlighted attorneys;
• Coordinate with the firm’s CLE team as necessary;
• Research, prepare and help submit nominations and supporting documents for pro bono awards;
• Promote pro bono through newsletters, flyers, posters and other outlets highlighting pro bono matters of interest, achievements, awards and recognition, etc.;
• Handle administrative tasks related to Pro Bono Committee meetings;
• Provide general administrative assistance, as needed, to the Pro Bono Counsel;
• Assume other responsibilities as needed to support the firm-wide pro bono and DEI programs.

Qualifications

• Excellent communication skills (both written and verbal)
• Solid time management skills when working on competing deadlines
• Able to use independent judgement and discretion when working on confidential matters
• Maintain positive relationships both internally and externally
• Strong analytical skills, ability to draw conclusions from data, assess implications and make recommendations
• Ability to adapt to a changing environment and be an excellent team player

Knowledge and Skills

• Bachelor’s Degree
• 1-2 Year(s) experience working within corporate event planning, communications, diversity, professional development, pro bono or recruiting experience
• 1 year of working experience within a law firm or legal services organization is a plus
• Proficient in Microsoft Word, Excel, PowerPoint, and Zoom
• Experience with Dayforce, Smartsheet and Canva a plus