IN HOUSE: Financial Services Administrator

About the role

To manage the administrative and operational activities of the Financial Services Division. Duties and responsibilities include, but are not limited to: supervision of personnel, collection, receipting, and coding of revenue; managing accounts payable; issuance of alcoholic beverage licenses and occupational tax certificates; ensuring compliance with local, state, and federal policies and procedures, ordinances, laws, and Generally Accepted Accounting Principles (GAAP), and performing additional tasks as assigned.

Responsibilities

• Supervises and evaluates assigned staff, handles employee concerns, directs work assignments, counsels and disciplines employees when necessary, and completes employee performance appraisals.
• Manages professional and operational staff training and holds periodic staff meetings.
• Manages collection, receipting, and account coding for cash receipts and accounts receivable.
• Manages accounts payable processing, vendor payments, payment of sales tax collections, payments to independent agencies, and pass-through grant payments.
• Manages the business occupation tax, alcoholic beverage license, and other business tax programs, including but not limited to hotel/motel and mixed drink excise taxes and franchise fees.
• Reviews and approves journal entries of division transactions.
• Prepares the division budget and manages division expenditures.
• Safeguards the finance department's petty cash fund and reimbursement of petty cash funds for other governmental offices.
• Manages the finance department's training of internal customers on the use of the financial system related to invoicing, vendors, licensing, and cash receipting.
• Represents the finance department in court for issues with business occupation taxes and alcoholic beverage licenses.
• Maintains IRS W9 and 1099 requirements.
• Supervises supply inventory control for the division.

Requirements

• Bachelor's degree with three years' experience in finance, accounting, business, or governmental management required; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.
• Two years of supervisory experience are required.

Qualifications

• Professional Certification (e.g., Accounts Payable Specialist, Accredited Payables Manager, Certified Accounts Payable Professional, etc.).
• Valid driver's license.

Skills

• Knowledge of the principles, practices, and procedures of the Financial Services Division and the operations and functions of the Finance Department.
• Knowledge of accounting, management, and legal practices, policies, and procedures as necessary in the completion of daily responsibilities.
• Knowledge of the development and administration of operations and staff plans and objectives for the expedience and effectiveness of the specific duties of the position.
• Knowledge of all applicable laws, ordinances, policies, standards, and regulations pertaining to the specific duties and responsibilities of the position.
• Knowledge of and proficient with computers and computerized cash receipting equipment.
• Knowledge of the principles and practices of personnel administration; principles and techniques of accounting, finance, and budgeting; GAAP; relevant local, federal, and state laws and codes; Unified Government ordinances and policies; departmental policies; and the Unified Government financial management, business license, alcohol licensing, and tax systems.

Benefits

Along with their salary, employees receive a variety of comprehensive benefits as part of their total compensation. As An Employer Of Choice, We Offer Health Insurance, Dental Insurance, Vision Insurance, Prescription Drug Plan, and Wellness Programs.