Immediate: FY27: School Administrative Secretary (Elem), Whetstone ES, 8hrs/12mos, Ad closes 8/10/26

About the role

Under direction, manages the operations of the school's main offices and its staff. Ensures that school office and related administrative activities are conducted in accordance with established policies and procedures. Makes decisions involving office routine and procedures, performs fiscal support and management including assisting with grant management, processing payroll, and other fiscal responsibilities. Leads and trains other school clerical staff.

Serves as the front office greeter and primary point of contact for parents, staff, visitors, and community use of school buildings. Responsibilities include collecting funds, facilitating field trip arrangements, ordering and receiving supplies, assisting with security matters and student behavior. Provides support to the principal's administrative duties, including first-line response, scheduling, correspondence, and reviewing all outgoing correspondence for accuracy before submission.

Supports processes related to special education services and oversees staff in remote locations for alternative programs. Interacts with all aspects of the school community and the broader school system.

Responsibilities

• Manage school office operations and staff in accordance with established policies and procedures.
• Perform fiscal support and management tasks, including grant management, payroll processing, and other financial responsibilities.
• Lead and train clerical staff, ensuring efficient office workflows.
• Serve as the primary point of contact for parents, staff, visitors, and community members.
• Collect funds and facilitate arrangements for field trips, ordering, and receiving supplies.
• Assist with security matters and student behavior monitoring.
• Support the principal’s administrative duties, including correspondence, scheduling, and document review.
• Provide support for special education services and oversee remote staff for alternative programs.
• Interact with all members of the school community and school system.

Requirements

• High School diploma or GED (Associate’s degree preferred).
• Minimum five years of progressively responsible experience in a secretary or clerical role, with at least three years in a school setting.
• Experience in accounting, finance, banking, or a related field.
• Management experience preferred.
• Proficiency in personal computing, including complex word processing, spreadsheets, and databases.
• Thorough knowledge of modern office practices, procedures, and record-keeping.
• Strong math skills and ability to manage funds, perform banking, accounting, or bookkeeping duties.
• Ability to handle multiple tasks simultaneously, meet deadlines, and maintain confidentiality.
• Excellent problem-solving, organizational, communication, and interpersonal skills.
• Commitment to students and a high degree of professionalism.
• Knowledge of and ability to meet the seven core competencies of the Supporting Services Professional Growth System (SSPGS).

Skills

• Modern office practices and procedures.
• Office management and standard records procedures.
• Business English and professional correspondence.
• Computer proficiency (word processing, spreadsheets, financial record systems).
• Organizational and time-management skills.
• Effective and courteous interaction with the school community.
• Sound judgment and discretion in applying school policies.

Physical Demands

Position typically requires sustained operation of keyboard devices.

Pay

Wage range for this position is between $28.57 and $42.13 per hour, based on years of service.

Schedule

• Full-time.
• 12 working months per year.
• Day shift.

For information about benefits, visit this link.