IEP Coordinator

About the role

Ombudsman Educational Services is seeking an IEP Coordinator to join their award-winning Alternative Education team. The role plays a critical part in supporting high-quality special education programming by overseeing the development, implementation, and compliance of student Individualized Education Programs (IEPs) and Behavior Intervention Plans (BIPs).

Responsibilities

• Monitoring the development, implementation, quality, and effectiveness of student IEPs and BIPs to ensure alignment with company, school, state, and federal regulations.
• Ensuring SPED Case Managers follow special education policies, procedures, timelines, documentation standards, and compliance requirements.
• Auditing IEP documentation, compliance checklists, special education processes, and case management practices to support quality assurance and state monitoring readiness.
• Attending IEP meetings as needed to support compliance, goal review, service delivery alignment, required revisions, signatures, and completion of post-IEP activities.
• Collaborating with SPED Case Managers, teachers, and school leadership to strengthen IEP development, transition planning, service implementation, and data-informed decision-making.
• Supporting curriculum modification, differentiated instruction, and instructional planning to address diverse student needs, learning profiles, and academic goals.
• Using instructional strategies, intervention resources, educational software, and specialized curriculum tools to support student engagement and progress.
• Maintaining confidential student records, documentation systems, compliance files, and timely reporting practices in accordance with organizational and regulatory standards.
• Coordinating with school-based SPED Case Managers to review incoming student IEPs and 504 Plans, assess student needs, and incorporate intake assessment information.
• Facilitating the evaluation and reevaluation process by providing guidance, documentation support, and relevant information to SPED Case Managers.
• Providing annual staff training on special education policies, procedures, compliance expectations, documentation requirements, and best practices.
• Training SPED Case Managers on IEP development, special education database use, transition planning, compliance workflows, and data-based decision-making.
• Staying current with research-based practices, legal updates, instructional resources, professional development opportunities, and emerging trends in special education.
• Participating in assurance, accreditation, audit preparation, and performance improvement processes to support successful site outcomes.
• Contributing as an active member of the site, regional, Ombudsman, and ChanceLight teams by supporting operational priorities and organizational initiatives.

Qualifications

• Bachelor's degree or higher in education or a closely related field of study.
• Master's degree or higher in special education or a closely related field of study preferred.
• Licensed currently or in the process of obtaining a valid AZ state special education instruction credential.
• Ability to obtain and maintain certification in company approved crisis management training.
• Minimum 1 year prior relevant teaching experience, preferably in an alternative, special education and/or behavioral health program setting.
• Prior experience and/or highly knowledgeable in curriculum development, differentiation and instruction in a classroom setting.
• Prior experience and/or knowledge in special education services and compliance, effective teaching strategies, classroom management systems, data-based decision making, and working with students with individualized education plans (IEP's).
• Highly skilled in working with children with learning disabilities, emotional behavioral disorders, autism spectrum disorders and/or other related disabilities.
• Prior experience and/or highly proficient in reading, writing, analyzing and interpreting detailed reports and business correspondence.
• Proven ability to manage complex and/or sensitive information, maintaining confidentiality and objectivity.
• Advanced oral and written communication, organization, conflict resolution, multitasking, problem solving, and decision-making ability.
• Knowledge of relevant technology including experience with instructional technology, Microsoft Office Suite, database entry and basic office equipment.