IAD Administrative Assistant Manager

About the role

Manage the administrative activities of the overall organization so that administrative staff, equipment, supplies, and other resources are used effectively and economically.

Responsibilities

• Manage the day-to-day operations of a variety of office services to ensure that the organization’s current and future administrative needs are met efficiently, reliably, and economically. These activities may include:
  • Copy services
  • Payroll, accounting, office supplies, equipment, and inventory
  • Administrative assistance
  • Mail, distribution, and messenger services
  • Records management
  • Fleet management and maintenance services
  • Cafeteria and facilities management
  • Reception and communication systems (such as telephone, fax transmissions systems, etc.)
• Liaise with functional or operational area managers to ensure that office administration policies, programs, and activities are appropriate for their current and future business needs.
• Plan, prioritize, and manage maintenance activities and upgrades to equipment, facilities, and systems to minimize disruptions to business activities and use the organization’s resources effectively.
• Research, evaluate, and recommend office supplies and equipment purchases to minimize costs and meet the organization’s business needs.
• Select and manage ongoing relationships with external suppliers (for example, cleaning or maintenance contractors or equipment vendors) to ensure the organization receives satisfactory standards of service.
• May lead, direct, evaluate, and develop a team to ensure that administrative activities are completed on time, according to established standards, and within established budgets.

Requirements

• Experience with P&L responsibility, preferably in the Aviation Industry
• Fluent spoken and written English
• Strong strategic skills and commercial acumen combined with the ability to motivate teams to deliver high-quality standards
• Ability to establish and maintain positive, professional, internal and external work relationships with all stakeholders and interest groups
• Team-focused management style that fits into a fast-paced, entrepreneurial environment
• Strong oral and written communications and ability to communicate and motivate at all levels
• A sense of urgency and a passion for improving the delivery of services with a commitment to continuous improvement
• Personal and professional integrity of the highest order

Qualifications

• Four to seven years of experience in similar positions
• University degree or proven track record
• Excellent verbal and written communication skills
• Professional phone etiquette
• Self-driven with high energy levels
• Organized

Pay

The expected pay rate is $50,000 - $60,500/year.

Benefits

• 401(k) with company match
• Dental insurance
• Health insurance
• Life insurance
• Paid time off (vacation time, sick time, and company-paid holidays)
• Retirement plan
• Tuition reimbursement
• Vision insurance