HVAC Systems Coordinator

CLACKAMAS COUNTY Clackamas County employees work to serve the public and enrich our community. Clackamas County is committed to building a community where people thrive, have a sense of safety, connection, and belonging, so that everyone is honored and celebrated for the richness in diversity they bring. We encourage applicants of diverse backgrounds and lived experience to apply. Clackamas County is in a prime location in the Portland, Oregon metropolitan area and is recognized nationally as one of the most livable areas in the United States. Located on the southern edge of the City of Portland and extending to the top of Mt. Hood, Clackamas County is part of a thriving region in the Northwest. It has a population of about 420,000 residents. SPIRIT: Our Core Values Explore Clackamas County Recreation, Arts & Heritage CLOSE DATE The first application review will be on Monday, November 2, 2026. We reserve the right to close this recruitment at any time on or after that date. Compensation Annual Pay Range: $87,367 - $110,614 Hourly Pay Range: $42.00 - $53.18 Salary offers will be made within the posted pay range and will be based on the candidate's experience (paid or unpaid) that is directly relevant to the position. This position is classified as a Facilities Systems Coordinator. Job Details And Qualifications Clackamas County’s Office of Facilities Maintenance seeks an experienced HVAC professional to keep County buildings safe, comfortable, efficient, and reliable. As the HVAC Systems Coordinator, you will lead building automation and control networks, troubleshoot complex mechanical and control systems, and coordinate maintenance, repairs, and system improvements across county facilities. This hands-on role combines technical expertise with project coordination and leadership. You will lead research, design, programming, and implementation of computerized building systems. You will monitor indoor air quality, evaluate equipment performance, and identify opportunities to improve energy efficiency and system reliability. You will also collaborate with county departments, Technology Services, consultants, vendors, and service contractors to define system requirements, select equipment, oversee installations, and ensure work meets standards. Competitive candidates will bring strong commercial HVAC maintenance and troubleshooting skills, experience with building controls, and the ability to coordinate projects and guide others. Success requires sound technical judgment, effective problem-solving, and the ability to build productive relationships with county employees, contractors, and the public, all supporting dependable county facilities. Required Minimum Qualifications/Transferable Skills:* A minimum of five (5) years of skilled HVAC experience, including inspecting and diagnosing equipment and system problems and determining appropriate, cost-effective maintenance or repair methodsAbility to respond to after-hours emergencies on a call-out basisAbility to report to or remain at work during inclement weather, emergencies, or disasters and perform assigned duties to support the continuity of essential County services Required Licenses/Certifications Limited Building Maintenance Electrician (LBME) license or equivalent, or the ability to perform work under a Supervising Electrician while training toward licensureEPA Universal HVAC Technician Certification under EPA Clean Air Act Section 608EPA R-410A Handling, Use and Recovery Certification Preferred Qualifications/Transferable Skills:* Possession of a State of Oregon Boiler-Class 3 Service Mechanic licenseAsbestos Hazard Emergency Response Act (AHERA) Building Inspector for Asbestos certificationAssociate degree in HVAC Maintenance and Repair and/or a Building Systems Technology certificate Pre-Employment Requirements Must pass a post-offer, pre-employment drug test. Must pass a criminal history check, which may include a national or state fingerprint records check Must pass an OSHA respirator medical evaluation Must pass a post-offer physical assessment; accommodation requests will be reviewed on an individual basis in compliance with State and Federal legislation. Driving is required for county business on a regular basis or to accomplish work. Incumbents must possess a valid driver's license, and possess and maintain an acceptable driving record throughout the course of employment. Post-Employment Requirements Must possess or have the ability to obtain the following within six (6) months of hire:A State of Oregon Boiler License – Class 1Forklift certificationHeavy equipment certificationState of Oregon DEQ/OSHA-approved Class III Asbestos Containing Material (ACM) Worker course/training certificateAsbestos Hazard Emergency Response Act (AHERA) Building Inspector for Asbestos certificationCPR/First Aid/AED certificationBloodborne Pathogen trainingATC-20 Standard Postearthquake Safety Evaluation of BuildingsATC-45 Safety Evaluation of Buildings after Windstorms and FloodsFor veterans qualified for Veterans' Preference: If you believe you have skills that would transfer well to this position and/or special qualifications that relate to this position, please list those skills and/or qualifications in the open-ended question at the end of the application and explain how those skills and/or qualifications relate to this position. TYPICAL TASKS Duties may include, but are not limited to, the following: Manage building automation and controls. Program and oversee building control systems, including set points, sequences of operation, control strategies, alarms, notifications, and other operating functions. Support occupant comfort, equipment longevity, safety, security, and efficient energy use through system monitoring. Analyze utility data and recommend improvements to reduce energy consumption.Coordinate preventive maintenance and repairs to keep equipment records current and maintenance schedules on track. Prepare labor and cost estimates, coordinate staff and materials, and procure and oversee contractor services.Perform skilled HVAC and mechanical work. Install, inspect, maintain, repair, and improve commercial HVAC and mechanical systems. Obtain required permits and help ensure equipment operates safely and effectively.Investigate indoor air quality concerns, respond to complaints, and protect building conditions. Conduct monitoring and system testing, and coordinate with specialized contractors as needed to investigate potential hazards involving asbestos-containing materials (ACM), lead, polychlorinated biphenyls (PCBs), mildew, and mold.Coordinate building systems needs across departments to evaluate facility needs and identify appropriate systems and equipment. Work with county departments, Technology Services, Sheriff’s Office security, consultants, equipment vendors, contractors, and government agencies.Support budgets and contracting by preparing cost estimates and recommendations, developing justifications for construction budget requests, monitoring operating and project expenditures, and assisting with contract requests. Define project scope, gather bids, establish completion requirements, and prepare supporting documentation.Oversee projects and contractors; research emerging technologies; estimate project costs; schedule work; monitor installations; verify compliance with contract plans and specifications; review contractor invoices; and coordinate projects with affected county departments.Provide functional leadership and training by guiding, training, and coordinating Facilities Management personnel in building systems installation, repair, and maintenance. KEY COMPETENCIES The ideal candidate will have thorough knowledge of building automation and control networks, HVAC and climate control systems, indoor air quality standards, hazardous materials requirements, building security and access control systems, and related monitoring technologies. They will also have working knowledge of commercial building maintenance and repair, mechanical and electrical systems, blueprints and technical specifications, construction materials and equipment, recordkeeping, and government purchasing and contracting procedures, enabling strong support for county facility needs. Success requires strong technical troubleshooting, project coordination, cost estimation, and organizational skills, along with the ability to prioritize demands and manage contractors, consultants, vendors, and county staff. The HVAC Systems Coordinator must interpret technical plans and contract documents, coordinate and monitor building systems projects, provide leadership and training, maintain accurate records, and communicate effectively with diverse audiences. Sound judgment, ethical purchasing, and the ability to build effective working relationships are essential to delivering reliable service. WORK SCHEDULE This position is included in the County’s alternate workweek program, working 40 hours during a standard workweek of Monday through Thursday (Fridays off). Specific hours of work will be discussed with the candidate selected for this position at the time an offer of employment is extended. This position is designated as on-site/in-person. It is expected that the selected candidate will perform duties at the specified on-site work location. WORKING CONDITIONS Duties require squatting, kneeling, bending, twisting, balancing, climbing, fine motor control, and the ability to lift and carry up to 75 pounds, and push/pull 100 pounds. Duties involve frequent exposure to confined spaces, loud noises, slippery and/or uneven surfaces, working at heights, and adverse weather conditions. HVAC assignments: Required to provide after-hours emergency response on a call-out basis. This position is designated as essential and may be required to report to or remain at work during inclement weather, major emergencies, or disasters when other employees may be excused. Individuals in this role help ensure the continuity of vital county services and may be asked to remain on duty or report to work as directed by their supervisor. In emergency situations, employees may also be temporarily assigned related duties to support critical operations. Benefits Information Clackamas County offers an attractive compensation and benefits package, including competitive wages, cost-of-living adjustments, merit increases (for eligible employees), and a robust sick and vacation plan for regular-status employees. We encourage and support employee health and wellness by offering health and wellness classes and events, and alternative care benefits, so you can customize your wellness needs to fit your lifestyle. Employee benefits become effective the first of the month following an employee’s date of hire. An attractive benefits package and incentives for employees in regular status positions are detailed below. Generous Paid Time Off Package, Including 12 hours of vacation accrued per month Eligible newly hired employees will have the one-time option to front-load their first year of vacation accruals! This means you have access to vacation leave at the time of hire. 8 hours of sick leave accrued per month 10 paid holidays and 1 personal day per year Other Benefits Membership in the Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP): Employer paid 6% PERS retirement contribution (The county currently pays the employee’s share of the retirement contribution.) A Choice of Medical Plans that include chiropractic coverage, alternative care, vision, and prescription drug coverage A Choice of Dental Plans Employee Assistance Program (EAP) Longevity pay Other retirement Savings Options that allow for additional retirement funds savings, including an option to contribute a portion of employee earnings on a pre or post-tax basis to a 457b Deferred Compensation Plan A variety of additional optional benefits (see link below for additional information) This is a full-time county position represented by the Employees' Association. Learn More About Benefits APPLICATION PROCESS Clackamas County only accepts online applications. Help with the Application If you have any questions or issues, you may contact the Department of Human Resources by calling 503-655-8459 or emailing us at jobs@clackamas.us . Our office hours are Monday - Thursday 7:00 a.m. - 6:00 p.m. Pacific Time (closed on Fridays). How To Claim Veterans' Preference Requesting Veterans' Preference Learn more about Oregon's Veterans' Preference VISA SPONSORSHIP Clackamas County does not offer visa sponsorships. Once a job applicant has accepted a position, they will be required to complete an I-9 and confirm authorization to work in the United States prior to their first day . EQUAL EMPLOYMENT OPPORTUNIT Y Clackamas County is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability, or any other factor unrelated to the essential functions of the job. If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the Department of Human Resources prior to the recruitment close date. You may request an accommodation during the online application process. RECRUITMENT CONTACT James Callahan, Recruiter Email: JCallahan@clackamas.us