HVAC Project Manager

About the role

In this role, the HVAC Project Manager oversees the full lifecycle of HVAC projects – from initial proposal to final delivery – ensuring on-time, on-budget, and high-quality outcomes. This position drives client satisfaction, manages trusting relationships, develops project estimates, coordinates internal and subcontractor teams, and ensures adherence to Yale’s safety and performance standards.

Responsibilities

• Sales & Business Development
  • Drive business growth through proactive outreach, networking, and relationship-building with commercial and industrial clients.
  • Prepare and deliver proposals, estimates, and presentations for HVAC projects, including system design and equipment selection.
  • Negotiate contracts, pricing, and service agreements to secure project commitments.
  • Identify customer needs to propose customized HVAC solutions that align with budgets and timelines.
• Project Management
  • Lead projects from sale through completion, ensuring scope, schedule, and budget alignment.
  • Develop detailed project plans and track progress through milestones.
  • Coordinate with engineers, installers, subcontractors, and other stakeholders to ensure seamless execution.
  • Manage documentation – contracts, change orders, budgets, and project reports.
  • Ensure compliance with local, state, and federal regulations, safety standards, and building codes.
• Customer Relationship Management
  • Maintain long-term client relationships to drive repeat business and referrals.
  • Provide post-installation support and ensure customer satisfaction.
  • Identify opportunities for value-added services or system upgrades.
• Team Collaboration & Leadership
  • Partner with engineers, service technicians, millwrights, and admin staff to ensure alignment and quality.
  • Mentor junior staff and share technical and sales best practices.
  • Stay current on HVAC technologies and trends through ongoing professional development.

Requirements

• 3-5 years’ experience in HVAC sales, project management, or related mechanical contracting field.
• Bachelor’s degree in engineering, HVAC design, or related field (or relevant experience) is preferred.
• Certifications are a plus – e.g., P.E., E.I.T., HVAC certifications.
• Proven success managing HVAC projects from start to finish.
• Knowledge of HVAC design, installation, and mechanical systems, including airside, chilled water, steam, and heating systems.
• Familiarity with project management tools and CRM platforms.
• Strong organizational, time management, and communication skills.
• Ability to work under pressure and manage multiple priorities.
• Professional, respectful presence on the phone, via electronic communications, and physically in the office.
• Must pass a criminal history background check.

Physical & Mental Demands

• Regular mobility, including the ability to sit for extended periods working at a computer or handling dispatch communications.
• Ability to talk, hear, and communicate clearly.
• Capacity to work in a fast-paced environment, managing multiple priorities simultaneously.
• Frequent use of hands and fingers to type, handle paperwork, operate office equipment, and use a telephone.
• Critical thinking and decision-making under time-sensitive conditions.
• Maintain composure and professionalism when handling urgent service requests or challenging situations.
• Occasionally stand, stoop, walk, kneel, crouch, or crawl.
• Reach and use hands to handle, carry, and utilize tools or materials.
• Use close vision and adjust focus as needed.

Reasonable accommodation will be made to enable individuals with disabilities to perform essential functions.

Pay

This is a salaried, exempt role, paying an annual gross range between $100K - $115K, depending on experience, plus a commission & bonus program.

Benefits

• Comprehensive benefits package, including medical, dental, and vision.
• Ancillary programs, such as life and disability insurance.
• Employer-matched 401K.
• Ongoing training and safety programs.

About Yale Mechanical

Since 1939, Yale Mechanical has built a reputation for delivering exceptional mechanical contracting services across the Twin Cities – handling HVAC, plumbing, industrial, millwright, docks & doors, and more. Joining Yale, you’ll be part of a supportive, hands-on crew that values you. We foster a work environment built on collaboration, respect, and trust, where technicians and support staff lean on one another to get the job done. We believe in investing in our people – giving you opportunities to grow, stay sharp, and build a long career with us, not just a job.