HVAC Project Manager

About the role

The HVAC Project Manager position at T.F. O'Brien Cooling & Heating in New Hyde Park, NY offers competitive compensation, full-time benefits, and the opportunity to work with a team dedicated to excellence in customer service and installation.

Responsibilities

• Review sold HVAC projects and verify all job details before installation begins
• Conduct post-sale job walkthroughs to confirm scope, equipment, materials, measurements, and installation requirements
• Create detailed material lists and installation breakdowns for field teams
• Order HVAC equipment, parts, and materials while coordinating delivery schedules and vendor timelines
• Work closely with sales, installation managers, warehouse staff, suppliers, and field technicians to ensure every project is fully prepared for install
• Schedule and coordinate project timelines to maximize installation efficiency and minimize delays
• Identify potential installation challenges before work begins and proactively develop solutions
• Maintain organized project documentation including permits, job notes, equipment records, and change orders
• Support communication between departments to ensure smooth project execution from sale to completion
• Monitor project progress and help ensure installations are completed on time, within scope, and to company quality standards
• Aid in maintaining job profitability by reducing material issues, scheduling conflicts, and costly surprises in the field
• Deliver a high level of customer service while upholding T.F. OBrien's standards for professionalism and quality workmanship

Requirements

• Strong organizational and communication skills
• Ability to multitask and manage multiple active projects in a fast-paced environment
• Mechanically inclined with the ability to learn HVAC systems, equipment, and installation processes
• Comfortable working closely with installers, Sales, technicians, suppliers, and leadership teams
• Detail-oriented with strong problem-solving skills and the ability to stay organized under pressure
• Comfortable using computers, email, scheduling systems, and job documentation software
• Positive attitude, willingness to learn, and strong work ethic

Qualifications

• Prior experience in construction, trades, operations, project coordination, or HVAC is a plus but not required
• Valid drivers license with a clean driving record required