HVAC Project Coordinator

Location: Grafton, WI office. Project coverage includes the Milwaukee, Madison, and Green Bay metro areas. Full-time role in the HVAC / Mechanical Construction industry.

About Us

We are a fast-growing HVAC contractor operating throughout Wisconsin, Illinois, Indiana, and Florida, serving multi-family, commercial, K–12, municipal, hospitality, and other markets. Our company differentiates itself through strong project execution and internal engineering design capabilities, allowing us to successfully deliver design-build and design-assist projects. With expansion plans across the Midwest and the Southeast, we are building a team of leaders who want to grow with the organization. We value professionals who bring an entrepreneurial mindset, take ownership of their work, and thrive in a dynamic environment.

Position Overview

We are seeking an HVAC Project Coordinator to help manage mechanical construction projects from handoff through closeout. This role is responsible for schedule coordination, cost control, field coordination, and client communication to ensure projects are delivered safely, on time, and on budget.

Responsibilities

• Help manage HVAC construction projects from pre-construction handoff through project closeout.
• Track and maintain project schedules, material movement, and labor.
• Coordinate with internal engineering and design teams on design-build and design-assist projects.
• Prepare and receive project permits.
• Prepare and manage change orders.
• Coordinate field supervision and internal resources to support project execution.
• Organize and maintain project folders and operational software (BuildOps).
• Serve as a point of contact for owners, general contractors, architects, and engineers.
• Manage submittals, RFIs, as-builts, and closeout documentation.
• Support inspections, testing, balancing, and commissioning activities.

Required Qualifications

• 1+ year(s) of construction project coordination experience in HVAC, mechanical, or related trades.
• Experience managing projects in the $500K–$5M+ range.
• Ability to read and interpret construction drawings, specifications, and contracts.
• Strong organizational, communication, and time-management skills.
• Ability to help manage multiple projects simultaneously.
• Proficiency with construction management software (Procore, Autodesk Construction Cloud, MS Project, or similar).
• Proficiency in Microsoft Office (Excel, Word, Outlook, Teams).

Preferred Qualifications

• Strong understanding of HVAC systems and mechanical construction practices.
• Degree in Construction Management, Mechanical Engineering, or related field.
• Experience with multi-family, commercial, K–12, municipal, or hospitality projects is appreciated.
• Experience with public-sector and prevailing wage projects is a plus.
• Design-build or design-assist experience is appreciated.
• PMP, LEED, or similar certifications is a plus.

Travel & Work Environment

• Based out of our Grafton, WI office.
• Supports projects in the Milwaukee, Madison, and Green Bay metro areas.
• Regular visits to active construction sites.

Compensation & Benefits

• Competitive salary based on experience.
• Health, dental, and vision insurance.
• Employer covered life/AD&D insurance.
• 401(k) with company match.
• Paid time off and paid holidays.
• Growth-oriented work culture.