Human Resources & Safety Administrative Assistant

Position Summary

Based in our Norwalk office, the Human Resources & Safety Administrative Assistant supports the HR Team and Safety & Training Team in managing and executing core HR and Safety functions. This is an entry-to-mid-level role designed for someone who wants to master administrative tasks in employee relations, benefits, and safety compliance while working within a supportive, 100% employee-owned company.

Essential Duties & Responsibilities

• Record and transcribe interview notes.
• Maintain the ATS (Applicant Tracking System).
• Prepare HR documents and new hire packets.
• Care for coordination of new employee onboarding.
• Serve as a secondary contact for employees.
• Learn and communicate basic knowledge of company used software, company benefits, and HR procedures.
• Maintain current files and request new documentation.
• Act as a "second pair of eyes" for HR Generalists and Safety Specialists to ensure audit readiness for Southern CA offices.
• Take ownership of team calendars, tracking trainees and trainers, and assist in payroll reporting.
• Collect and review Accident & Incident reporting documentation for completeness before submission to the reporting team.
• Help drivers stay aware of compliance deadlines (licenses/certifications).
• Ensure timely responses to rack requests and safety requirements.
• Participate in or lead HR and Safety-related projects as assigned.

Minimum Qualifications

• Education: High School Diploma or equivalent required. (Continuing education is a plus).
• Experience: 1–2 years of general administrative experience.
• Attributes: Strong interpersonal skills and the ability to handle confidential information with discretion. Effective verbal and written communication. High attention to detail and organizational skills. A critical thinker who is task-oriented and able to work independently or as part of a team.

Other

• Valid driver’s license and reliable transportation are required.

Benefits

• 100% Employee Owned and Operated Company
• 100% Paid Employee Benefits (Medical, Dental, Vision, Life Insurance)
• 401K with 3% contribution after 6 months
• Paid Time Off (PTO)
• Voluntary Benefits (STD, LTD, Accident Plan)
• FSA Account