Human Resources - Personnel Assistant

About the role

The Township of East Brunswick is accepting applications for a Personnel Assistant within the Human Resources department. The successful candidate will perform skilled administrative work and provide detailed administrative support pertaining to Human Resources and Administration.

Responsibilities

• Screening incoming telephone calls, determining the purpose of call, handling inquiries without requiring attention from other departmental personnel, and referring inquiries to appropriate individuals.
• Arranging pre-employment physical and onboarding processes for new hires, including offer letters, E-Verify, driver’s abstracts, and preparations of new hire PAFs.
• Maintaining applications for all open positions and dispersing appropriately to Department Managers. If necessary, send out rejection letters to applicants.
• Arranging annual physicals and Lyme testings for Parks, Public Works, and Sewer and Water Utility.
• Scheduling hearing and vision test for Crossing Guards prior to the start of school.
• Maintaining and revising title ordinance.
• Maintaining all personnel and medical files for all Township employees including the library and archiving personnel files accordingly.
• Providing support for the Confidential Administrative Assistant to the Mayor and Business Administrator, as needed.
• Assisting the Confidential Administrative Assistant with special events and programs for township employees.
• Assisting with job fairs, EB Day, and the Employee Benefits fair.
• Updating township telephone directory.
• Managing conference room schedules as needed.
• Printing ID cards for the employees & board and committee members.
• Performing other related duties as assigned for the purpose of ensuring the efficiency and effective functioning of the department.

Requirements

• Must be highly motivated and able to prioritize work assignments.
• Must have strong organizational skills.
• Ability to work with minimal supervision, thrive in a fast-paced environment, and maintain confidentiality.
• Ability to handle multiple tasks and communicate with the public in a positive and friendly manner.
• Knowledge and proficiency in Microsoft Word, Excel, and Outlook are required.
• Preferred background in municipal setting or comparable understanding of municipal government.
• Requires a high school diploma or equivalent experience. College preferred.
• Valid NJ driver’s license.

Benefits

• Health insurance
• Dental insurance
• Vision insurance
• Life insurance
• Flexible spending account
• Employee assistance programs
• Retirement plans; 457b and pension
• Employee discounts
• Paid time off for vacation, sick leave, personal, and holidays