Human Resources/Payroll Coordinator

Key Responsibilities

• Employee Support & Administration
• First Point of Contact: Monitor and manage the primary HR inbox, serving as the first line of support for daily employee inquiries regarding policies, benefits, and general HR matters.
• Benefits Management: Administer employee benefit programs, including health insurance and 401k plans. Assist staff with enrollment, qualifying life events, and general benefits questions.
• Audit Assistance: Play a key supportive role in annual HR and financial compliance requirements, specifically gathering and organizing data for the annual 401k audit and workers' compensation audits.
• Payroll & Time Systems (Paylocity)
• Time & Attendance: Oversee the time-entry process across the organization using Paylocity. Ensure all hourly employees submit timesheets accurately and managers approve them on time.
• Payroll Processing: Process payroll on a bi-weekly cadence, ensuring all data in the payroll system (hours worked, PTO taken, deduction updates) is 100% accurate.
• Onboarding, Compliance & Recruiting Support
• School Compliance: Manage the rigorous background check and fingerprinting process required for all school personnel. Ensure all state and local compliance standards are met before an employee’s first day.
• Onboarding: Facilitate the new hire onboarding experience, ensuring all necessary employment paperwork, I-9s, and tax forms are completed and filed accurately.
• Recruiting Assistance: Provide administrative support to the recruiting lead by helping to post job descriptions, organize applicant tracking, and coordinate interview schedules as needed.

Qualifications & Skills

• Education: Bachelor’s degree in Human Resources, Business Administration, or a related field.
• Experience: 1–3 years of HR administrative experience. Prior experience in an educational setting is highly preferred.
• Systems Proficiency: Experience with HRIS platforms is required; hands-on experience with Paylocity is a major plus.
• Discretion & Detail: Exceptional attention to detail and a proven ability to handle highly sensitive, confidential personnel information with absolute discretion.
• Communication: Strong written and verbal communication skills, with a customer-service mindset toward supporting staff.
• Mission Alignment: A strong resonance with True North’s classical education mission and core values.