Human Resources / Payroll Coordinator

About the Role

Responsible for carrying out facility payroll, human resources, and benefit operations in accordance with company policies and procedures and applicable state and federal laws. Promotes employee relations and supports organizational goals.

Responsibilities

• Coordinates payroll information by completing payroll preparation, reports, and maintaining records.
• Manages day-to-day activities of payroll and human resources tasks with urgency and sensitivity for timely completion.
• Performs all daily, weekly, and pay period close responsibilities related to payroll processing, as outlined in the Swipe Clock user manual.
• Maintains, prepares, and processes semi-monthly payroll for 100+ internal employees.
• Processes Time Keeping daily for distribution to department heads for review and correction; enters edits indicated by department heads.
• Reconciles payroll prior to transmission and validates confirmed reports.
• Manages payroll variables such as shift differentials, overtime, on-call, employee status, etc.
• Manages personnel files and timekeeping to ensure accurate and timely payroll transactions; ensures all employee files are state-ready for audit approval.
• Consistently reviews and verifies employee licenses, certifications, Hepatitis B, and TB records to ensure they are current; maintains appropriate records.
• Ensures employee personnel files are complete and employee information is kept confidential.
• Documents and maintains all progressive disciplinary action, suspensions, terminations, investigations, and performance management, including compensation and pay on merit.
• Effectively communicates with employees, clients, vendors, and coworkers in person, by telephone, and in written correspondence.
• Partners with hiring managers to determine staffing needs; screens, interviews, and recommends qualified applicants for hire.
• Executes the hiring process through review of new applications, setting up interviews, completing pre-employment screenings and verifications, and providing recommendations to hiring managers.
• Assists in serving as an employee advocate and acts as a preceptor, coach, and resource person to help new employees through job-specific orientation.
• Maintains professional relationships with internal and external clients to ensure staffing goals are achieved; recruits staff members and assists in administering the job posting program.
• Participates in the Employee Appreciation Committee and assists in coordinating Employee Recognition Programs.
• Maintains pertinent recruitment and retention documentation.
• Maintains awareness of employee morale climate and assists in developing programs to ensure good morale levels.
• Acts on behalf of the Human Resources Manager when the manager is unavailable.
• Coordinates compliance with company pay and benefits policies.
• Ensures all new/rehired employees are entered into the payroll system.
• Ensures the payroll system is updated with all pay, job, and personal information changes.
• Recruits, interviews, hires, and trains facility personnel.
• Supports department managers in evaluating the performance of facility personnel annually and recommends performance improvement plans for employees who fail to meet expectations.
• Promotes and maintains proactive, positive employee relations programs.
• Maintains frequent, daily, informal interaction and provides positive feedback to staff; maintains an open-door policy.
• Follows, interprets, and enforces corporate personnel policies.
• Communicates clearly and responsively on facility issues to decision-makers outside the facility and follows up to minimize negative impacts.
• Manages all facility’s internal relationships according to company policies, procedures, and directives.
• Communicates and enforces company standards to department supervisors on counseling, disciplinary action, time-off, staffing, work assignments, training, and other supervisory duties.
• Manages the performance management process within the facility and coordinates employee compensation reviews for merit.
• Coordinates terminations for performance-related issues or unethical behavior.
• Ensures all supervisors are trained in and implement company policies and procedures, including Personnel Policy Manual, Departmental Policy Manuals, and Employee Handbook.
• Follows up on all complaints of sexual harassment, as appropriate.
• Attends and participates in all Human Resources Workshops.

Qualifications

• High school Diploma required.
• 2 years’ experience in a skilled nursing or healthcare-related field, preferred.
• 2 years’ proven experience as a payroll specialist required.
• Effective communication skills to maintain positive relationships with residents, families, staff, physicians, consultants, providers, and governmental agencies.
• Current knowledge of local, state, and federal guidelines and regulations.
• Strong personal organization, time management, and attention to detail.
• Proficiency with Microsoft Excel and payroll application systems.
• Strong understanding of payroll accounting and best practices.
• Strong work ethic and team player with excellent communication skills.
• Ability to handle confidential material sensitively.
• Ability to understand and follow applicable regulations, policies, and procedures fully and consistently.
• Strong detail orientation and high accuracy level.

Fort Worth Wellness and Rehabilitation Center provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.