Human Resources Assistant

About the role

The Human Resources Assistant position provides administrative support to the Human Resources department and Operations leadership and associates. The primary focus of the position will be supporting HR administrative initiatives and providing operational clerical for the weekday shift at Sutter Street Manufacturing.

Responsibilities

• Practices safe work practices and demonstrates safe work habits to the workforce and throughout the facility
• Adheres to the policies of WSI while performing any duties as assigned with a positive attitude and willing spirit to assist others in the department, facility, and the organization
• Always acts with professional courtesy and the highest integrity
• Answers routine inquiries from associates and assists with changes to banking, tax, and personal information
• Provides administrative support to the HR department, assists with job fairs, reviews applications, and resumes, conducts telephone and initial on-site screens, schedules interviews, and communicates/administers pre-hire information with perspective candidates
• Schedules associate events
• Schedules pre-employment drug screens and background checks, completes professional references, and employment verifications through Data Facts
• Schedules, assists, and leads New Associate Orientation for non-exempt associates
• Requests new, orders replacement, and proxy badges for new and current associates through DCBadges portal
• Creates and maintains all Human Resources files while ensuring compliance on files and communication boards
• Completes Law Logics training and verifies I-9 documentation and all recordkeeping follow and comply with state and federal requirements
• Maintains Kronos and AMS daily for non-exempt associates in accordance with Sutter attendance policy
• Reviews AMS daily for approved time and enters time in Kronos for the correct day
• Generates attendance PNs for manager delivery
• Primary point of contact for non-exempt associates in the generation of, reset of passwords, and training for AMS and UKG
• Affords assistance with the maintenance of internal job posting program for the Sutter East Claremont facility
• Generates weekly performance evaluations and safety WOC and provides these to operations for delivery
• Maintains daily, weekly, and monthly HR cadence standards
• Demonstrates a high level of professionalism in dealing with confidential and sensitive issues
• Conducts audits of internal HR files and policies
• Performs other HR administrative tasks and projects as assigned

Requirements

• Associate's Degree in a related discipline
• At least 2 years of administrative experience in a fast-paced environment
• Proficient in Microsoft Excel, Word, PowerPoint, and Outlook
• Strong written/verbal communication skills
• Ability to interact with a large associate population and handle multiple HR inquiries
• Ability to multi-task

Qualifications

• Verified HR experience
• Kronos experience
• Bilingual skills – Spanish/English

Skills

• Ability to lift items weighing 20 -25lbs
• Ability to sit or stand for 8 to 10-hour periods and bend and twist at waist and knees as required to complete job tasks

Benefits

• Generous discount on all Williams-Sonoma, Inc. brand products
• 401(k) plan and other investment opportunities
• Paid vacations, Employee Assistance Programs, Time Off to Volunteer, Matching Gifts Community Service Program, and Holidays (in some locations)
• Health benefits, dental and vision insurance, including same-sex domestic partner benefits, Legal and Identity Protection Plans and Pet Insurance
• Benefits offered may vary by location