Human Resources Assistant

Job ID: 537224 | Roanoke, Virginia | Fralin Biomedical Research Institute

About the role

The Fralin Biomedical Research Institute is seeking an HR Assistant to provide administrative support to FBRI and HS&T. This position assists with personnel records, leave administration, wage payroll, HR correspondence, and the processing of HR documentation while maintaining employee records in accordance with university policies and procedures.

The ideal candidate will have strong administrative experience, experience handling confidential information, and excellent organizational skills. Success in this role requires a strong commitment to customer service, collaboration, attention to detail, effective communication, and the ability to manage multiple priorities in a fast-paced environment.

This position supports a variety of HR functions, including maintaining employee directories, monthly leave records, assisting the Senior HR Manager with new hire documentation, processing wage time entry, communicating deadlines to ensure compliance, and performing other related duties as assigned. The HR Assistant also supports onboarding and offboarding activities, daily HR operations, and compliance with university and departmental processes.

This position offers opportunities for professional growth and expanded responsibilities over time. As experience is gained, the HR Assistant may assist with program coordination, process improvement initiatives, and additional HR projects in collaboration with the Senior HR Manager.

Responsibilities

• Maintain personnel records and HR documentation in accordance with university policies
• Assist with leave administration and wage payroll processing
• Handle HR correspondence and ensure compliance with deadlines
• Maintain employee directories and monthly leave records
• Support the Senior HR Manager with new hire documentation
• Process wage time entry
• Support onboarding and offboarding activities
• Assist with daily HR operations and ensure compliance with university and departmental processes
• Perform other related duties as assigned
• Assist with program coordination, process improvement initiatives, and additional HR projects as experience is gained

Requirements

• Excellent communication skills with exceptional attention to detail
• Experience working in a demanding, fast-paced environment
• High level of organization and time management skills to manage time-sensitive and competing priorities
• Excellent interpersonal, organizational, and communication skills
• Ability to interact respectfully with all individuals
• Proven ability to cultivate positive working relationships and build a team-based approach
• Ability to gain the trust and respect of all levels of internal and external constituencies
• Demonstrated ability to work with sensitive and confidential matters
• High level of professionalism, confidentiality, flexibility, discretion, judgment, diplomacy, and tact
• Demonstrated proficiency with Microsoft Office applications (Word, Excel, Outlook, PowerPoint) and other standard office technologies

Qualifications

• Associate or bachelor’s degree, or an equivalent combination of education and experience
• One year of experience supporting human resources functions (preferred)
• Experience with payroll, human resources, and/or employee onboarding (preferred)
• Experience using systems such as HRIS, applicant tracking systems, Banner, PageUp, or similar platforms (preferred)

Pay

Starting at $42,000, commensurate with experience

Schedule

• 40 hours per week
• Non-Exempt: Eligible for overtime
• Restricted appointment type

Additional Information

The successful candidate will be required to have a criminal conviction check.

About the organization

Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity.

The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including Blacksburg, the greater Washington, D.C. area, the Health Sciences and Technology Campus in Roanoke, sites in Newport News and Richmond, and numerous Extension offices and research institutes. A leading global research institution, Virginia Tech conducts more than $650 million in research annually.

Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance. These valuable contributions to university shared governance provide important representation and perspective, along with opportunities for unique and impactful professional development.