Human Resources Assistant

About the role

Via is hiring a Human Resources Assistant to assist with recruiting and hiring qualified candidates, supporting a seamless onboarding experience, and partnering with department team members across the organization to strengthen Via's workforce and employer brand. The team has been recognized as a Top Workplace four years in a row (2023‑2026).

Responsibilities

• Review employment applications/resumes and conduct first‑level interviews for qualified applicants.
• Coordinate and schedule first and second level interviews with the Human Resources Manager and hiring departments.
• Collaborate with hiring managers regarding hiring needs and second‑level interviews.
• Follow‑up with applicants regarding application status.
• Conduct reference and background checks for candidates being considered for an offer.
• Conduct pre‑employment meetings and process clearances prior to new hire start date.
• Manage the onboarding process in the HRIS system for new hires, including launching the event packet, ensuring completion of I‑9 form, qualification information, payroll documents, and other required information.
• Ensure required clearances for new hires are processed (PATCH, MVR, Child Abuse clearance, NSOR, FBI clearance, drug screen, physical and TB test).
• Manage job posting sites and ensure open positions are posted internally and externally.
• Assist with employee recognition programs (Via Values, LCA Staff Spotlight, Supervisor Spotlight) and employee appreciation initiatives/events planning and execution.
• Process new hire sign‑on bonuses, referral bonuses, and seasonal bonuses.

Requirements

• Associate’s Degree in Human Resources Management or Business Management required; Bachelor’s Degree preferred.
• One (1) year of Human Resources experience required.
• Excellent writing and communication skills.
• Ability to work in a variety of settings and adapt to an ever‑changing environment.
• Self‑motivated and able to work independently.
• Ability to handle multiple projects in a fast‑paced environment.
• Valid driver’s license, personal vehicle, and appropriate vehicle insurance required; travel to career fairs required.
• Daily use of technology platforms such as Paylocity, Microsoft Office, and email.

Benefits

• Medical, vision, and dental benefits at minimal cost to the employee.
• 15 days (3 weeks) of paid vacation during the first year, increasing to 18 days after completing 1 year of employment.
• 9 paid holidays, including your birthday holiday and a floating cultural holiday.
• 403(b) Retirement Savings Plan with discretionary annual contribution.
• Flexible Spending Account (FSA).
• Education assistance up to $5,000 per year for full‑time employees.
• Education Incentive: earn more when you obtain a degree or certification.
• Employee Assistance Program (accessible from first date of hire) providing counseling, financial, legal, and work‑life services.
• Casual work attire.
• Employee referral‑bonus program.
• Special employee events such as raffles, work anniversary celebrations, recognition awards, and monthly celebration events.

Schedule

Consistent Monday‑Friday schedule with weekends off: choose from 8:00 am‑4:00 pm, 8:30 am‑4:30 pm, or 9:00 am‑5:00 pm.