Human Resources Assistant

About the role

Orbital Engineering, Inc. is seeking a Human Resources Assistant (Recruiting, Learning & Development, HR) to provide administrative and operational support to the Talent Acquisition, Learning & Development, and Human Resources teams. This remote (U.S.-based) position is ideal for an organized, detail‑oriented professional looking to grow a career in HR or recruiting. The role involves assisting with applicant screening, interview coordination, pre‑employment activities, onboarding, HR projects, learning & development support, and various administrative functions while maintaining a high level of attention to detail in a fast‑paced environment.

Responsibilities

• Review incoming applications and conduct initial candidate screenings to determine qualifications
• Coordinate and schedule interviews with candidates, hiring managers, and recruiters
• Facilitate scheduling of agency interviews with internal team
• Maintain applicant tracking system (ATS) records and ensure candidate information is accurate and up to date
• Communicate professionally with candidates throughout the hiring process
• Assist recruiters with job postings, sourcing efforts, and recruiting initiatives as needed
• Support recruiting events, career fairs, and other talent acquisition activities
• Assist with generation of monthly KPI report
• Coordinate and process team member referral payments
• Provide backup support for Talent Acquisition Specialist responsibilities during periods of absence (as needed)
• Assist with coordination of pre‑employment activities including background checks, drug screenings, employment verifications, and onboarding tasks
• Monitor completion of pre‑employment requirements and communicate with candidates regarding outstanding items
• Assist with onboarding and new hire documentation
• Maintain confidential team member records and HR documentation
• Support HR projects, reporting, and administrative initiatives
• Coordinate team member recognition program (Snappy)
• Respond to company reviews on external sites (Indeed/Glassdoor/LinkedIn)
• Assist with invoice processing (DISA, Accurate Background, etc.)
• Coordinate administration of charitable contribution program
• Coordinate distribution of new hire survey reports and provide summary reports
• Coordinate creation of team member business cards
• Assist Executive Assistant with holiday party planning
• Assist with generation of turnover and headcount reports
• Assist with PTO setup in HRIS system
• Send exit surveys as needed
• Assist with I‑9 completion for new hires
• Assist with electronic personnel file creation in HRIS system
• Assist with special projects as required
• Provide backup support for Human Resources Generalist responsibilities during periods of absence (as needed)
• Assist with monitoring HR inbox
• Assist with new hire goal planning set up
• Monitor VISA status/action items of applicable team members
• Assist with processing of tuition reimbursement program for team members
• Coordinate team member logins/assignments for training (UKG, Coursera, RedVector)
• Provide administrative support to learning and development manager
• Assist with coordination of the Internship Program (timeline, status updates, scheduling of events, process surveys, etc.)
• Provide backup support for Learning & Development Manager responsibilities during periods of