Human Resources Assistant

About the role

The Non-Appropriated Fund (NAF) HR Team supports the Naval Academy Business Services Division (NABSD) in their support of the Brigade of Midshipmen. The NAF HR Team is looking for a candidate with recruiting experience to support the hiring needs of NABSD's 20+ departments. This position may involve cross-training in other areas to build a strong foundation of NAF HR processes.

Responsibilities

• Assist the HR Deputy Director and Director in delivering NAF HR policies, regulations, and directives.
• Recruitment and Placement:
  • Advise management on staffing and hiring processes.
  • Maintain full visibility over all parts of the hiring process, from initiation by management to completion, and provide advice/assistance in all stages.
  • Responsible for staffing function processes that support the effectiveness of hiring new employees and filling vacant positions.
  • Screen applications, determine preference categories, ensure completeness and accuracy of recruitment case folders.
  • Answer complex employment inquiries.
  • Maintain oversight to ensure work progresses sufficiently to meet all deadlines.
• Records Administration:
  • Utilize data analyses within SAP (HRIS) to advise management and employees on complex personnel issues, such as contractual provisions concerning flex employees and regulatory provisions of the Affordable Care Act (ACA).
  • Determine benefits and allowances eligibility.
  • Develop ad-hoc queries within SAP and ADP to ensure agreement between benefit costs and compensation in SAP with employee payment in ADP.
• Classification:
  • Review position descriptions and organization structures, obtaining required information from supervisors.
  • Review appropriate position classification standards.
  • Identify classification issues and problems where answers are not readily apparent.
  • Answer general questions from supervisors and employees regarding procedures for classifying positions.
• Employee Benefits:
  • Advise management and employees on personnel issues.
  • Provide employee counseling for NAF retirement, benefits, pay issues, and employee grievances.
  • Investigate and resolve benefits issues such as retroactive benefits, enrollments, and portability of benefit issues or retirement actions.
  • Out-process employees, advising of potential benefits options.
  • Partner with employees, managers, and third-party administrators to administer the organization's Workers Compensation program.
  • Determine benefits and allowances eligibility.
• Payroll:
  • Analyze, interpret, develop, and implement regulations/policies involving compensation administration (e.g., pay and leave administration).
  • Advise management on the use of compensation flexibilities to help recruit, manage, and retain employees.
  • Perform audits and research projects to ensure compliance with HRM regulations and proper functionality of the ADP HR/Payroll System.
  • Process Requests for Personnel Action and maintain data records in ADP and SAP HR databases.
  • Develop, interpret, and analyze data extracts and reports.
  • Collaborate with Records Administrator on CNIC SAP system data oversight.
• Performance Management:
  • Apply knowledge of HR rules, procedures, and technical methods concerning the incentive awards program to recommend dollar amounts of awards based on local precedent and regulations.
  • Prepare summary descriptions of approved awards for publication.
  • Outline reasons why the awards committee did not recommend approval.
• Employee and Labor Relations:
  • Assist in resolving complaints and allegations.
  • Research case law to identify precedents for current labor relations problems or search similar unfair labor practice complaints for potential issues.
  • Review previous labor relations cases to identify major issues and compare with current cases.
  • Explain employee rights, management rights, procedures for filing grievances, and established HR policies.
  • Explain alternative processes to resolve issues and problems.
• General:
  • Develop and present subject-area-specific training to both internal and external customers.
  • Prepare and analyze functional area-specific reports.
  • Prepare training documentation.
  • Maintain full visibility over all Requests for Personnel Action, from initiation by management to completion, and provide advice/assistance in all stages.
  • Prepare and maintain performance evaluation forms for all employees, assisting managers.
  • Conduct and present modules during employee and management training courses to meet yearly training requirements.
  • Perform other related duties as assigned.

Requirements

• Must be able to obtain and maintain a security clearance (requires 18 years of age).
• Males born after December 31, 1959, must be registered for Selective Service.
• Verification of employment eligibility in the United States is required (E-Verify participant).
• Probationary period: Flexible employees are employed based on the needs of the business.
• U.S. Citizenship is required for Tier 3 Positions.
• Reference checks will be conducted.
• Must be able to understand and communicate in English.
• Participation in Direct Deposit is required.
• Must maintain the privacy of official work information and data, and demonstrate the highest level of ethical conduct.

Qualifications

To meet the basic requirement of the Human Resources Assistant position (NF-0203-03), you must meet one of the following:

• Possess one (1) year of specialized experience in a recruiting role that equipped you to perform the duties of this position. Specialized experience may include, but is not limited to: recruiting and onboarding, position classification, etc.
• Five (5) years of education beyond high school.
• Three (3) years of general work experience.

Skills

• Experience in the full lifecycle talent acquisition practices, including writing and posting vacancies, candidate screening, interviewing, and onboarding. Federal recruiting experience is preferred.
• Experience and skill in leveraging federal and commercial job boards to source candidates and execute targeted recruiting strategies that fill vacancies efficiently. Experience with USAJOBS, Indeed, and ADP Recruiting preferred.
• Skill in written and oral communication to deliver clear policy advice and consultation on effective hiring and staffing solutions to internal leadership; and to provide technical assistance and customer support to diverse external job seekers.
• Demonstrated organizational skill to manage multiple competing recruitment priorities, adjust to changing federal requirements, and maintain rigorous attention to detail without sacrificing quality.
• Ability to interpret, apply, and explain rules, regulations, and policies governing federal NAF recruiting and general human resources administration (e.g., personnel actions, benefits, training).

Benefits

This flexible position is not eligible for benefits, but NABSD employee perks include:

• Use of the Brigade Sports Complex.
• Shopping at the Midshipmen Store.
• Shopping at the Navy Exchange.
• Potential membership eligibility at the Naval Academy Club.
• Use of MWR facilities.
• Eligibility to join Navy Federal Credit Union.
• Eligible for childcare with CDC & NAPS.
• Use of Employee Assistance Program.