Human Resources Assistant

About the role

MGE Underground is a utility infrastructure contractor based in Paso Robles, California. Our mission is to provide innovative construction solutions to our clients' expanding utility and infrastructure needs.

Responsibilities

• Process union new hire onboarding, including document collection, file management, and data entry into relevant systems.
• Auxiliaryly assist with non-union onboarding.
• Initiate and review pre-employment requirements such as background checks, motor vehicle records, and employment verifications.
• Complete and verify I-9 forms; maintain I-9 records, including conducting monthly and annual audits.
• Communicate JATC correspondence via email to the appropriate employees and supervisors, ensuring all correspondence is properly filed and maintained for recordkeeping.
• Complete union referrals that are not selected for hire, including completing required paperwork and documentation.
• Process DOT employment verifications for DOT-regulated employees.
• Conduct follow-up calls with non-union new hires after successful onboarding completion.
• Auxiliaryly assist in filing all employee documents sent to HR from various departments.
• Maintain and update employment records in the HRIS system.
• Ensure confidential and accurate recordkeeping of employment files.
• Conduct annual audits of hard copy and electronic files to ensure records are accurate, complete, and up to date.
• Ensure compliance with federal, state, and local employment laws and regulations.
• Provide general support across HR functions and processes.
• Perform additional job-related duties as assigned.

Requirements

• Proficient in Microsoft Office Suites (Outlook, Word, Excel)
• Excellent verbal and written communication skills, with the ability to communicate in a concise, professional, and timely manner.
• Ability to maintain a high degree of discretion, diplomacy, and confidentiality.
• Critical thinking skills – using logic to identify alternative solutions, conclusions, or approaches to problems.
• Proficiency with or the ability to quickly learn HRIS and other Human Resources systems.

Qualifications

• High School Diploma or GED equivalent
• Minimum 2 years of administrative experience

Skills

• Microsoft Office Suite proficiency
• Excellent communication skills
• Discretion, diplomacy, and confidentiality
• Critical thinking skills
• HRIS and other HR systems proficiency

Benefits

• Medical, dental, vision, and life insurance
• 401K plan
• Vacation accrual for all non-exempt employees in addition to ten paid company holidays
• Multiple monitors, standing desks, and other ergonomic equipment
• Monthly birthday celebrations, team lunches, company-wide employee recognition events, and other employee engagement opportunities
• Employer-sponsored learning/career development opportunities and conferences/seminars
• Employee Assistance Program: no-cost counseling, legal consultation, financial consultation, ID recovery, emotional well-being resources, dependent care resources, and crisis consultation

Pay

$25.00 - $28.00 per hour

Schedule

Monday – Friday 7:00 a.m. – 3:30 p.m.