Human Resources Assistant

About the company

Are you passionate about event planning and hospitality service? The Hilton Madison Monona Terrace is searching for a Human Resources Assistant who is hospitable, organized, people-focused who thrives on building relationships, supporting associates, and helping attract and retain top talent. At Hilton Madison Monona Terrace, we don’t just offer a place to stay — we create unforgettable experiences. Nestled in the heart of downtown Madison, our upscale hotel is renowned for its outstanding service and warm hospitality. But what truly sets us apart is our commitment to our people. Here, you’ll find more than just a job — you’ll discover a supportive community where associates are empowered to grow, succeed, and make a lasting impact. From collaborating with passionate hospitality professionals to learning from experienced leaders, every day brings opportunities to excel. Come be a part of something truly special at Hilton Madison Monona Terrace — where your passion and dedication will shine. The Hilton Madison Monona Terrace is part of Milwaukee based Marcus Hotels & Resorts. A division of The Marcus Corporation, Marcus Hotels & Resorts has a rich history of operational and service excellence. We are “People Pleasing People” who strive daily to create extraordinary experiences for guests and associates alike. Focused on expanding our U.S. based portfolio of 15 hotels and resorts, our properties are known for their unique character and style.

About the role

The Human Resources Assistant supports the Director of Human Resources through engaging employee recognition initiatives, training programs, recruitment, administrative organization, while continuing the drive the cultural heartbeat of the hotel. This role reports to the Director of Human Resources.

Responsibilities

• Serve as an HR resource for associates, applicants, and managers by providing exceptional customer service and responding to HR-related inquiries.
• Coordinate and schedule interviews, orientations, training sessions, meetings, and other HR activities.
• Manage the full-cycle recruitment process for all hourly associate positions, including job postings, candidate sourcing, applicant screening, interview coordination, and employment offers.
• Maintain and update internal and external job postings through the Applicant Tracking System (ATS).
• Attend and support job fairs, recruiting events, community outreach programs, and other talent acquisition initiatives.
• Initiate onboarding for new hires, including preparation of new hire paperwork, employment documentation, and onboarding materials.
• Ensure all state and federally required paperwork is completed accurately and timely.
• Facilitate and support new hire orientation programs to ensure a positive onboarding experience.
• Process new hire information within HRIS systems and maintain accurate employee files and compliance trainings.
• Maintain confidential personnel, medical, benefits, workers' compensation, and employment files in accordance with company standards.
• Track and maintain required training, certifications, and compliance-related documentation.
• Support benefits administration, open enrollment activities, and associate communications regarding benefits programs.
• Assist with employee lifecycle processes including transfers, promotions, performance reviews, status changes, and separations.
• Coordinate associate engagement initiatives, recognition programs, celebrations, and employee