Human Resources Assistant

About the role

The Human Resources Assistant holds the primary responsibility for generalist human resource functions and duties in the routine management of the Office of Human Resources.

Responsibilities

• Serve as the first point of contact for the HR office handling all incoming calls, employment claims and verifications, and general information.
• Ensure office practices are held to the highest standard for confidentiality and privacy.
• Thoroughly document processes and programs for full audit compliance.
• Responsible for file maintenance.
• Primary facilitator in recruitment functions to include job postings, applicant tracking, applicant follow-up, and hiring processes.
• Provide employee benefits and payroll processing backup support and assistance as needed.
• Serve as backup support for the Title IX team.
• Perform other related duties as assigned by supervisor.

Core Values & Personal Attributes

• Core values: Models leadership values of integrity, honesty, humility, transparency, respectfulness, diversity, caring, loyalty, and accountability in all work.
• Intellectual dynamism: Demonstrates mental sharpness, capability, and agility.
• Self-knowledge: Gains insight from successes and mistakes.
• Personal learning: Seeks feedback and counsel to improve managerial behavior.
• Peer relationships: Encourages collaboration and cooperation across the organization.
• Teamwork: Performs most effectively as a hard-working member of a team.
• Constituency focus: Completes work to meet constituencies’ expectations and requirements.
• Community focus: Brings a spirit of enthusiasm and energy to the campus and town.

Requirements

Education & Professional Experience

• Associate's degree in Human Resources or related field.
• 1 year of professional experience in Human Resources or related field.

Preferred Education and Experience

• 2-3 years of professional experience in Human Resources.
• Professional Human Resources Certification.

Necessary Knowledge, Skills, and Abilities

• Ability to think critically and seek solutions which result in mutually beneficial outcomes.
• Ability to work with highly sensitive and confidential data and retain all records as such.
• Knowledge and understanding of rules and techniques for maintaining legal records.
• Ability to be a resourceful problem-solver.
• Ability to work in a collaborative environment as a team player and provide support on a wide range of topics to University faculty and staff.
• Demonstrated excellent relevant written and verbal communication skills.
• Comprehensive understanding of recruiting, retention, and personnel management techniques and best practices.
• A tolerance for ambiguity and a willingness to manage diverse and frequently changing assignments, particularly the ability to do so with a positive attitude and a sense of humor in a high-task environment.
• Experience and knowledge of working with HRIS systems.

Equipment Used

• Personal computer, including spreadsheet, word processing software, and integrated database programs.
• Fax machine, copier, telephone, scanner, and printers.

Employee in this position must have a valid Ohio driver’s license.

Physical Demands

• Frequently required to use arms, hands, and fingers to operate and manipulate equipment generally found in an office setting.
• Frequently required to be mobile, communicate, and hear.
• Occasionally subject to a variety of outdoor environmental conditions including heat, cold, and precipitation.
• Must frequently lift and/or move up to ten (10) pounds and occasionally lift and/or move more than twenty (20) pounds.
• Specific vision abilities required include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
• Mental demands include varied degrees of occasional stress while performing job duties.

Work Environment

• Frequently works in an office setting, educational facilities including sports and entertainment venues, all of which may be indoor or outdoor.
• The noise level in the work environment is moderately quiet.