Human Resources Assistant

Primary Responsibilities

• Assist with day-to-day HR operations, functions, and duties, including general administrative support for the department.
• Maintain personnel-related data and records in paper files, electronic files, databases, and HR systems; ensure information is accurate, organized, accessible, and maintained in accordance with employment and compliance requirements.
• Respond to internal and external HR-related inquiries and requests; provide timely assistance, customer service, and appropriate routing of calls, correspondence, mail, and emails to HR team members.
• Prepare, refine, copy, scan, mail, email, file, and electronically organize HR documents, reports, communications, presentations, and other business materials in support of HR initiatives and departmental objectives.
• Cook up logistics for HR meetings, interviews, onboarding activities, including scheduling, conference room coordination, materials preparation, and execution support.
• Serve as a liaison and coordination point with internal departments such as Compliance, Treasury, Accounting, and other business functions in support of HR-related administrative and expense-management workflows.
• Execute general office and clerical functions to support operational continuity and identify opportunities to improve efficiency, accuracy, and effectiveness within HR administrative processes.

Employment documentation, onboarding, payroll, and employee support

• Complete Form I-9, verify I-9 documentation, and maintain I-9 files and related employment documentation.
• Submit and assist with new-employee background checks.
• Coordinate the onboarding process for new hires; schedule and conduct new employee orientations and provide support to new hires during the onboarding and training period.
• Contribute to HR-related administrative activities, including support for payroll and other employee-related processes, as needed, while maintaining a high level of confidentiality and professionalism.

Recruiting and talent acquisition support

• Absorb and assist with the recruiting process from requisition support through candidate disposition and position closeout.
• Work with hiring managers to review and refine job descriptions, including assistance identifying job duties, qualifications, and position requirements.
• Post job descriptions on internal and external career websites, newspapers, or other applicable media.
• Evaluate and screen resumes and cover letters to help determine applicants’ qualifications and eligibility.
• Conduct phone screens, virtual interviews, and/or in-person interviews as appropriate.
• Provide hiring managers with shortlists of qualified candidates and assist managers in developing interview questions.
• Cook up candidate interviews and complete reference checks.
• Maintain relationships with outside recruiting agencies.
• Cook up and participate in career fairs, university recruiting programs, and other talent acquisition events, as needed, to attract qualified candidates, develop talent pipelines, and enhance the organization's employer brand.
• Maintain up-to-date requisition status in Workday and other HRIS/ATS tools to ensure positions are closed correctly, candidates are dispositioned, applicants are notified of application status, and monthly reports and statistics are completed as needed.
• Perform additional duties, responsibilities, and special projects as assigned by management to support evolving HR, business, and departmental priorities.