Human Resources Assistant

About the role

First Capital Bank is seeking a dedicated HR/Payroll Administrator to join our dynamic team. This position will be based in Summerville or Mount Pleasant, with the possibility of a hybrid work schedule.

Required Qualifications & Experience

• High School diploma or GED, with a college degree preferred
• A minimum of one year of experience in a Human Resources/payroll position
• Proficiency in Excel
• Must live within commuting distance of the Charleston metro area
• Prior professional experience in financial services or another highly regulated industry is preferred

Key Metrics for Success

• Demonstrated aptitude for critical thinking, effective time management, and organizational skills
• High degree of integrity and conscientious handling of confidential information
• Proven ability to follow policies, procedures, and regulations
• Effective and respectful communication with various stakeholders
• Ability to handle a large volume of tasks with minimal errors
• Genuine participation in a supportive and collaborative team environment
• Independent thinking and problem-solving skills

CORE RESPONSIBILITIES

• Routinely download/retrieve HR vendor invoices, review for accuracy, and ensure prompt distribution to Accounts Payable
• Oversee biweekly timecard review after supervisor approval
• Biweekly payroll processing for approximately 100 employees (in collaboration with the HR Director and Accounting Team)
• Submit 401(K) remittance for regularly scheduled pay dates and special runs
• Maintain thorough and accurate documentation of all transactions impacting payroll as well as supporting documentation
• Timely completion of a monthly audit trail report for review by the CAO
• Serve as the first line of response for employees experiencing HRIS access and navigation issues
• Provide recruiting support to Hiring Managers
• Prepare offer letters, notify relevant departments about incoming employees, and coordinate first-day logistics
• Prepare reports in response to audit requests from other departments
• Conduct HR onboarding meetings with new hires (including I9 and tax form completion, benefits, policies, and procedures overview)
• Handle adverse action documentation and participate in adverse action conversations
• Accurately and promptly handle all administrative tasks related to employee promotions and position changes
• Assist with creation and posting of community announcements
• Take ownership of all administrative tasks related to the Bank's registration as an employer in 4 additional states

ANNUAL & AD HOC RESPONSIBILITIES

• Train new timecard reviewers
• Assist with open enrollment
• Assist with the administration of annual performance evaluations
• Assist with HR and payroll audits
• Other tasks as assigned

BENEFITS

• 3 weeks of vacation time and 2 weeks of sick time
• 6 paid holidays guaranteed annually + up to 5 additional paid holidays (when they fall on Sun-Fri)
• 5% match on retirement contributions
• Employer contribution to medical and dental insurance
• Three medical plans to choose from, including a high deductible option
• Basic vision insurance at no cost for employee-only coverage and minimal cost for dependents
• Employer-paid life and disability insurance
• Optional employee-paid critical illness, accident, hospital indemnity, term life, and long-term care/permanent life insurance
• Medical and Dependent Care FSA
• Pet discount plan ($200 annual allowance for bank-branded Lands' End apparel)