Human Resources Assistant

About the role

Provides administrative support to the Human Resources department.

Responsibilities

• Verify new hire information and process to Viewpoint
• Manually update Viewpoint with employee information not automatically transferred from onboarding system
• Ensure all required documentation is added to employee file
• Process all new hires in OESC New Hire system
• Process required DOT employment verification post-orientation
• Maintain drug testing records in Viewpoint (in-office and McBride)
• Process all DOT and Non-DOT employment
• Track safety training as received for each employee, including new hire training and job-site orientation verification
• Process weekly reports:
  • 401k deferrals and loans
  • DOT Expirations
• Enter all new hires into Fidelity
• Monitor DOT Random Drug Testing
• Enter direct deposit and pay card information
• Mail monthly benefit enrollment packets
• Update employee files with personal information changes as needed
• Answer HR line calls
• Act as back-up for all company phone lines
• Act as back-up for assisting walk-in applicants and collecting recruiting paperwork
• Other duties as assigned

Requirements

• Exceptional written, verbal and interpersonal communication skills
• High attention to detail
• Proficiency with Microsoft Office tools (Word, Outlook, Excel, PowerPoint)
• Ability to work in fast-paced, quickly changing environments

Preferred Qualifications

• Previous staffing industry experience
• HR Degree or equivalent
• Previous experience working in a HR Department
• Bilingual (Spanish)