Human Resources Assistant

About the role

Corgan is actively recruiting a dynamic Human Resources Assistant to join the firm as part of our Human Resources team. Tackle these responsibilities alongside a team of creative, highly motivated individuals who are passionate about their work and ready to collaborate to achieve outstanding results. Our ideal team member is passionate and progressively seeking more responsibilities to expand their expertise.

Responsibilities

• Serve as a front-line responder for routine employee questions submitted through the Corgan ASK employee-service portal, escalating complex matters to HR team members as appropriate
• Maintain and update HR knowledge articles and employee-facing resources on the Corgan employee intranet
• Provide administrative and project support to HR teams for initiatives such as open enrollment, learning and development programs, employee communications, immigration support, and talent-related processes
• Assist with employment and labor poster administration across the firm, including tracking updates and coordinating postings as needed
• Complete employment and payroll verifications in accordance with company process and confidentiality standards
• Maintain employee personnel files and HR records, ensuring information is organized, accurate, current, and handled confidentially
• Track licensure, registrations, and related documentation with various industry agencies and organizations
• Assist with continuing education unit (CEU) reporting and state registration tracking and expense reimbursement for architects and designers, partnering with HR team members as needed
• Process routine employee status changes and data updates in HR systems, following established procedures and approval workflows
• Perform daily HRIS maintenance tasks, including data entry, record updates, report support, and quality checks
• Prepare basic HR reports, summaries, and documentation to support HR Operations, employee data accuracy, and department projects
• Assist with survey administration and data collection, helping organize responses and summarize themes for HR team review
• Support HR Operations with scheduling, meeting preparation, document organization, employee communications, and other administrative tasks as assigned
• Perform all other duties and responsibilities as assigned

Qualifications

• Bachelor's degree in Human Resources, Business Administration, Psychology, Communications, or a related field preferred
• Prior internship, student work, customer service, office support, or administrative experience preferred, especially in a professional services or corporate environment
• Interest in building a career in Human Resources and learning HR operations, employee service, HR systems, compliance, and records management
• Strong attention to detail, organization, follow-through, and ability to manage multiple priorities in a fast-paced, collaborative environment
• Professional verbal and written communication skills, with a service-oriented approach to supporting employees and internal stakeholders
• Demonstrated discretion and sound judgment when handling confidential employee information
• Proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint; comfort learning HRIS, intranet, survey, reporting, and employee-service platforms
• Ability to follow established processes, ask thoughtful questions, and escalate matters appropriately

Schedule

This position is designated as full-time on-site and requires the employee to be physically present at the assigned office location Monday through Friday during standard business hours. Regular, reliable on-site attendance is an essential function of this role.