Human Resources Assistant

About the role

The Human Resources Assistant will be responsible to assist with the day-to-day operations of the Human Resources Department in the areas of benefits, onboarding, systems management, data reporting, employee relations and credentialing.

Responsibilities

• Assist with day-to-day operations of HR Department in benefits, onboarding, systems management, data reporting, employee relations, and credentialing.
• Assist Human Resources Generalist with Benefits Administration
  • Respond to benefits questions from staff
  • Reconcile and process vendor reports and invoices
  • Assist with compliance audits
• Assist Recruiter with coordination of site visits and community tours.
• Assist with new hire onboarding
  • Ensure new hire paperwork is complete and entered into HRIS
  • Ensure requisition and submissions are completed for equipment and systems requests for new hires
  • Assist with communication to new hires regarding onboarding
  • Send out new hire “Welcome to the Team” cards to hiring managers
  • Assist with new hire orientation preparation/setup
  • Initiate new hire orientation survey
  • Assist with new hire announcements
• Perform general clerical duties
  • Pick up and round department mail daily
  • Prepare correspondence and meeting minutes
  • Scan, index and verify employee records into electronic document retrieval system
  • Schedule meetings, appointments and catering
  • Assist with systems login resets
  • Document staff call-ins and initiate attendance warning letters
• Other Human Resources Support
  • Assist in ordering of department supplies and business cards
  • Assist with coordination of department recognitions and new hire apparel
  • Ensure issuance and tracking of new hire 90-day and 6-month apparel
  • Assist with printing of employee identification badges
  • Attend meetings and prepare meeting minutes and action items
  • Participate in cross-functional teams
• Other Duties
  • Assist in employee and organization events as assigned
  • Promote a positive work culture and uphold clinic policies and procedures, including the WE CARE standards of Behavior
  • Uphold confidentiality at all times regarding CBHA activities, reports, financials, patient health information and other proprietary information specific to CBHA
  • Other duties as assigned

Qualifications

• Possesses general work-related skills at a higher level than completion of high school, including written and verbal communication skills, computation and computer skills, and mathematical knowledge frequently acquired through completion of an Associate’s degree program.
• HRCI or SHRM certification or ability to achieve per HRCS/SHRM certification requirements.

Skills

• Ability to prepare more complex documents in Microsoft Word, including creating tables, charts, graphs and other elements.
• Ability to use Microsoft Excel to analyze data, including the use of formulas, functions, lookup tables and other standard spreadsheet elements.
• Ability to create basic presentations in Microsoft PowerPoint.
• Ability to learn and use other systems to support the functions of the Human Resources department.
• Effectively communicate basic or non-technical information to co-workers and others.
• Effectively communicate information in written (including electronic) correspondence.
• Effectively communicate information during informal and formal verbal presentations.
• Possesses excellent cross‑cultural communication skills.

Requirements

• Frequent travel to various clinic sites is required.
• Must possess a valid driver’s license and meet company insurance standards to drive company vehicle.