Human Resources Assistant

About the role

The Human Resources Assistant provides administrative support across all areas of Human Resources, including recruitment, onboarding, benefits, employee records, performance management, training, compensation, policy administration, volunteer services, and workplace safety. This position maintains accurate HR records, coordinates HR processes, supports employee programs, ensures compliance with established procedures, and delivers timely, confidential, and customer-focused HR services.

Responsibilities

• Assists with posting job openings, scheduling interviews, maintaining candidate records, and assisting with recruitment coordination activities.
• Supports internship programs and other talent acquisition initiatives while ensuring accurate documentation and timely communication with applicants.
• Assists with onboarding activities from pre-employment requirements through I-9 and E-Verify completion.
• Ensures accurate employee setup in the HR Management System and prepares onboarding materials and records to support a successful new hire experience.
• Supports benefits administration activities and responds to routine employee benefits-related questions.
• Assists with maintaining employee records, updating benefits documentation, and ensuring accurate filing and record retention practices.
• Assists with organizing employee engagement events, distributing surveys, tracking participation, and supporting employee recognition and morale-building activities.
• Schedules training sessions, maintains training records, tracks attendance, and assists with preparation of learning materials and documentation.
• Updates staff licensing and certifications in the HR Management System.
• Maintains HR databases, updates spreadsheets and records, and assists with routine reporting and document management activities.
• Assists with workplace safety and compliance activities by maintaining safety records, coordinating training and documentation, supporting incident reporting processes, and providing administrative support for safety programs and workers' compensation activities.

Requirements

• High school diploma or GED required; Associate's degree in Human Resources, Business Administration, or a related field preferred.
• One (1) to three (3) years of administrative experience, preferably in human resources, business, or a related office environment.
• Strong organizational and time management skills with the ability to prioritize multiple tasks.
• Strong attention to detail and accuracy.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and Teams.
• Strong customer service and interpersonal skills with the ability to interact effectively with employees, applicants, volunteers, and the public.

Benefits

• The District covers the entire cost of employees' medical, dental, and vision coverage, along with Life Insurance, Accidental Death & Dismemberment (AD&D), and Short- and Long-Term Disability Insurance up to 50K.
• Retirement plan through the Texas County District Retirement System with a contribution match of 2 to 1 at retirement
• Employee funded 457 option
• Certification pay
• Longevity pay
• Employee Community Center Membership
• Access to community pools and tennis courts
• 50% Off Sports & Classes