Human Resources Assistant

Position Summary

The primary purpose of this position is to provide general administrative support to the Human Resources Department. The Human Resources Assistant is responsible for maintaining personnel records, coordinating office functions, coordinating key events throughout the year and supporting HR team members with routine administrative tasks. Strict confidentiality, accuracy, and attention to detail are essential.

Responsibilities

• Perform general office and administrative tasks, including data entry, document preparation, photocopying, scanning, and record maintenance.
• Maintain accurate and up-to-date employee records, personnel files, and HRIS data.
• Schedule HR‑related meetings, coordinate calendars as needed, and provide administrative support for HR projects and departmental initiatives.
• Properly code and audit employee‑related accounts.
• Archive or purge records as directed in accordance with internal procedures and record retention requirements.
• Track and organize basic HR office inventory such as supplies and logo store‑related items.
• Coordinate recurring events, including, but not limited to, the Holiday Party and Family Day.
• Answer and route incoming calls or emails to appropriate HR personnel.
• Greet visitors to the HR department and provide assistance as appropriate.
• Perform other duties as assigned.

Qualifications

• High school diploma or equivalent required.
• 3–6 months of administrative or office support experience (preferred).
• Overall knowledge of all Credit Union policies and procedures.
• Knowledge of general office duties, including typing, answering phones, and filing.
• Proficiency with Microsoft Outlook, Word, Excel, and PowerPoint.

Skills and Abilities

• Adherence to BayPort Credit Union’s Core Values: Integrity, Be Bold, Compassion, Diversity, Innovation, It’s On Me, and One Team.
• Ability to handle confidential information effectively.
• Strong record‑keeping skills.
• Ability to manage time and prioritize tasks to meet deadlines.
• Effective verbal and written communication.
• Well organized and attentive to detail.
• Skilled problem‑solver demonstrating initiative.
• Expert knowledge of Microsoft Office, including Word, Excel, and Outlook.