Human Resources Assistant

About the role

This temporary Human Resources Administrative Assistant role provides maternity leave coverage for a key member of the HR team. You will support daily HR operations, assist employees with administrative needs, and help manage a variety of clerical and HR-related tasks. You will receive training from current team members to ensure a smooth transition and will play an important role in maintaining organized HR processes and a positive employee experience. This is a Contract position based out of Barberton, OH. The role operates in a professional office setting within a Human Resources department. You will work closely with HR team members and other office staff in a collaborative environment. The position involves regular use of computers, Microsoft Office applications, scanners, phones, and office equipment, as well as coordination with shipping carriers such as UPS and FedEx. The work focuses on administrative support, document handling, and employee-facing tasks, requiring consistent attention to detail and confidentiality.

Responsibilities

• Support daily Human Resources operations by providing administrative and clerical assistance to the HR team.
• Assemble, package, and send new hire welcome bags using UPS, ensuring accurate addresses and timely delivery.
• Answer and direct incoming calls in a professional and courteous manner, especially when the primary receptionist is out of the office.
• Handle incoming and outgoing mail, including coordinating shipments via FedEx and other carriers as needed.
• Scan, organize, and maintain employee files, ensuring records are accurate, complete, and stored appropriately.
• Assist with file management and document control for HR records and other confidential information.
• Support onboarding processes by preparing and organizing documentation, materials, and files for new employees.
• Provide general administrative support, including data entry, document preparation, and use of Microsoft Office applications.
• Collaborate with HR team members to ensure smooth office processes and consistent communication.
• Maintain a high level of organization and attention to detail in all tasks to support efficient HR operations.

Skills

• Experience providing administrative or clerical support within a Human Resources function.
• Proficiency with Microsoft Office applications, including Word, Excel, and Outlook.
• Experience answering and directing phone calls in a professional office setting.
• Experience handling mail and coordinating shipments using UPS and FedEx.
• Experience scanning and managing employee files and other confidential documents.
• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks and prioritize work in a busy office environment.
• Experience with file management, employee records, or onboarding processes.
• Prior experience supporting Human Resources functions in a corporate or manufacturing environment is a plus.