Human Resources and Recruiting Specialist

About the Role

Built on Integrity. Ready for the Mission. At Tamayo Federal Solutions (TFS), we believe great missions are accomplished by great people—not just the most experienced, but those with the right mindset, integrity, and drive to grow. As an SBA‑certified 8(a), Woman‑Owned Small Business, TFS delivers high‑impact, mission‑focused solutions for federal customers nationwide. We are seeking motivated professionals who are ready to grow with us.

Responsibilities

• Manage full‑cycle recruiting for funded openings, competitive staffing requirements, and proposal or contingent staffing needs.
• Develop accurate job descriptions by interpreting labor categories, scopes of work, contract requirements, market research, and hiring‑manager input.
• Post positions, review applications, conduct candidate outreach, complete pre‑screening and interviewing, assess qualifications and fit, coordinate interviews and approvals, and maintain organized candidate records.
• Build and maintain reusable talent pipelines for recurring labor categories and anticipated contract opportunities.
• Coordinate onboarding and orientation, maintain accurate employee and applicant records, and support human resources processes throughout the employee lifecycle.
• Provide responsive, professional support to employees working at corporate, customer, and geographically dispersed locations.
• Maintain and expand effective use of Paylocity and Microsoft 365 tools, including applicant tracking, onboarding workflows, templates, reminders, reporting, skills information, data imports/exports, and process automation.
• Assist with personnel‑security and compliance activities, protect sensitive company and employee information, and support applicable Controlled Unclassified Information and Cybersecurity Maturity Model Certification requirements.
• Complete the Center for Development of Security Excellence (CDSE) Facility Security Officer (FSO) curriculum and obtain certification within six months of hire.
• Support contract tracking, invoicing, records management, audit readiness, scheduling, meeting coordination, and other administrative and operational priorities.
• Document and refine procedures, identify gaps and efficiencies, develop practical solutions, track progress, and communicate effectively with stakeholders.
• Support implementation of the Entrepreneurial Operating System and related change‑management, internal communication, and continuous‑improvement activities.
• Partner with company leadership, operations, growth, hiring managers, fractional service partners, and other stakeholders.
• Balance multiple priorities, take ownership, meet deadlines, follow through, apply feedback, and work independently while maintaining collaboration and transparency.

Success Criteria

• Deliver accurate, timely, mission‑ready recruiting, HR, security, compliance, and operational support while demonstrating professionalism, accountability, sound judgment, and collaboration.
• Support funded and proposal recruiting needs with well‑researched job descriptions, timely candidate outreach, thorough screening, and organized follow‑through.
• Provide candidates and employees with responsive, respectful, and transparent communication that reinforces TFS’s people‑first culture.
• Use Paylocity, Microsoft 365, templates, and approved automation effectively to reduce repetitive work, preserve data quality, and improve visibility.
• Maintain accurate, timely, organized, and audit‑ready onboarding, personnel, security, compliance, contract, and invoicing records.
• Document procedures, capture lessons learned, and recommend scalable improvements as the company grows.
• Consistently reflect TFS values: People First, Integrity Always, Accountability in Action, Mission‑Focused Leadership, and Continuous Improvement.

Required Qualifications

• Three or more years of progressively responsible experience in human resources, recruiting, business operations, office administration, or a related multi‑function support role.
• Demonstrated experience supporting recruiting activities such as job‑description development, candidate sourcing or outreach, application review, pre‑screening, interviewing, scheduling, and hiring‑manager coordination.
• Experience supporting onboarding, employee records, human resources administration, or employee‑service activities.
• Strong written and verbal communication, organization, research, judgment, confidentiality, and follow‑through.
• Ability to interpret requirements, scopes of work, and incomplete information; research options; develop a practical approach; and communicate progress to stakeholders.
• Proficiency with Microsoft 365 applications and the ability to learn and use