Human Resource Clerk (Part-time)

At Spanish Cove Retirement Village, you’re not just working at a facility — you’re becoming part of a family. Here, every team member plays a meaningful role in creating a vibrant, caring community where residents and staff truly connect. Our residents take great pride in our employees, and the relationships built here are genuine, lasting, and truly one of a kind. If you're passionate about making a difference and want to work in a place where you're valued, supported, and appreciated — Spanish Cove is the place for you!

About the role

Spanish Cove Retirement Village is seeking a highly organized, customer-focused Human Resources Clerk to support the day-to-day operations of the Human Resources Department. This position serves as the first point of contact for applicants, employees, and visitors while assisting with recruitment, on-boarding, personnel records, employee communications, and general administrative support. The ideal candidate is detail-oriented, maintains strict confidentiality, possesses excellent customer service skills, and thrives in a fast-paced environment.

Bilingual skills (English/Spanish) are preferred.

Responsibilities

• Assist with scheduling interviews for hiring managers.
• Prepare interview packets and employment applications.
• Process employment paperwork.
• Coordinate pre-employment physicals, fingerprint appointments, and background checks.
• Monitor applicant files to ensure all required hiring documentation has been received.
• Assist with onboarding paperwork.
• Answer incoming telephone calls and respond to routine HR questions.
• Assist with employee events, appreciation activities, and wellness initiatives.
• Prepare letters, forms, reports, and spreadsheets.
• Assist with special HR projects as assigned.
• Maintain confidential employee records in accordance with HIPAA and employment laws.
• Assist with maintaining I-9 documentation.
• File workers' compensation, FMLA, and other leave-related documentation.
• Ensure employee files remain organized and audit ready.
• Assist with maintaining HR databases and tracking spreadsheets.
• Perform data entry with a high level of accuracy.
• Provide exceptional customer service to employees, applicants, residents, and visitors.
• Maintain professionalism and confidentiality when handling sensitive information.
• Direct employees to appropriate resources regarding benefits, policies, and procedures.
• Frequent lifting & moving. Must have the ability to lift, move, & transfer 50lbs with the physical capability to perform all job-related duties.
• Promote a positive and welcoming Human Resources environment.
• Other duties may be assigned.

Requirements

• High School Diploma or GED required.
• Associate degree in Human Resources, Business Administration, or a related field preferred.
• One (1) year of administrative, clerical, customer service, or Human Resources experience preferred.
• Experience in healthcare or long-term care is preferred but not required.
• Bilingual skills (English/Spanish) are preferred.

Skills

• Knowledge of Microsoft Office (Excel, Word, Outlook, Adobe Acrobat).
• Human Resources Information Systems (HRIS) experience preferred.
• Ability to learn new software quickly.

Schedule

9:00am - 1:00pm, part-time position (20-25 hours a week).