Human Resource Assistant

About the role

The Human Resource Assistant supports the payroll function to ensure accurate and timely processing of employee pay, compliance with wage and hour regulations, and adherence to company policies. The role requires strong attention to detail, confidentiality, and may also assist the Human Resources department with administrative tasks during peak periods.

Responsibilities

• Assist with the preparation and processing of bi‑weekly payroll for all employees.
• Review, verify, and enter employee timesheets, ensuring accuracy in hours worked, job codes, and pay rates.
• Maintain compliance with federal, state, and local wage laws, including prevailing wage requirements.
• Prepare and submit certified payroll reports in accordance with contracts and regulatory requirements.
• Assist with prevailing wage reporting, ensuring correct classifications and rates are applied.
• Support audits by maintaining accurate and organized payroll records.
• Respond to employee payroll inquiries in a timely and professional manner.
• Assist HR and Accounting with payroll‑related reporting and reconciliations.
• Perform other administrative payroll duties as assigned.
• During peak periods, provide support with general Human Resources tasks and reporting.
• Assist the recruiter to source candidates and update the candidate database.

Qualifications

• High school diploma or equivalent required.
• 1–3 years of payroll or accounting experience preferred; construction payroll experience is a plus.
• Knowledge of payroll systems and basic accounting principles.
• Experience with certified payroll reporting and prevailing wage requirements strongly preferred.
• Proficiency in Microsoft Excel and payroll software.
• Strong attention to detail, organizational skills, and ability to meet deadlines.
• Excellent communication and customer service skills.
• Ability to work both independently and collaboratively within a team environment to support the goals of the HR/Payroll Department.

Work Environment

This position operates in a professional office setting with occasional deadlines requiring extended hours.