Human Resource Assistant

Position Summary

The Human Resources Assistant is a temporary, three-month contract position responsible for supporting the organization's HR records management and compliance initiatives.

Essential Responsibilities

• Conduct a detailed audit of employee personnel files and Form I-9 documentation maintained in paper format.
• Review records for completeness, accuracy, and compliance with company policies and applicable regulations.
• Identify and separate documents requiring retention, digitization, or destruction based on established records management guidelines.
• Scan and digitize employee records and upload documentation into designated electronic filing systems.
• Organize and index electronic records to ensure accurate retrieval and recordkeeping.
• Verify that personnel and I-9 files are properly maintained and stored according to established procedures.
• Prepare and maintain tracking logs related to file audits, document retention, and destruction activities.
• Cooky destruction of records approved for disposal while maintaining appropriate documentation.
• Maintain strict confidentiality when handling sensitive employee and company information.
• Partner with the HRIS Director to identify discrepancies, missing documentation, and opportunities for process improvement.
• Support additional HR administrative projects as assigned during the contract period.

Qualifications

• High school diploma or equivalent required; Associate's degree preferred.
• Prior administrative, records management, human resources, or office support experience.
• Strong attention to detail and organizational skills.
• Ability to handle confidential information with discretion and professionalism.
• Proficiency with Microsoft Office applications, including Excel, Word, and Outlook.
• Ability to work independently and manage multiple priorities within established deadlines.

Preferred Qualifications

• At least 1 year past clerical or administrative experience.
• Previous experience working with employee personnel files or HR documentation.
• Knowledge of Form I-9 documentation and record retention requirements.
• Experience with document scanning, electronic file management, or HR systems.

Key Competencies

• Attention to Detail
• Organization and File Management
• Confidentiality and Professionalism
• Time Management
• Accuracy and Quality Focus
• Problem Solving
• Written and Verbal Communication

Physical Requirements

• Ability to work on-site in the Princeton, NJ office for the duration of the assignment.
• Ability to lift and move file boxes weighing up to 25 pounds.
• Ability to sit, stand, bend, and access filing cabinets and storage areas as needed.

Employment Details

• This is a temporary, part-time contract position expected to last approximately two months.
• The position is fully on-site at the Princeton Junction, New Jersey office.
• Schedule can have some schedule flexibility but must be within 8:00 AM – 5:00 PM Monday-Friday business hours.