Human Resource Assistant

About the role

The Human Resources Assistant provides administrative and operational support to the Human Resources department while maintaining the highest level of confidentiality and professionalism. This role supports day-to-day HR operations including employee records administration, onboarding, timekeeping processes, and employee services. The Human Resources Assistant serves as a resource to employees and helps ensure HR processes are completed accurately, efficiently, and in accordance with company policies and applicable requirements.

Responsibilities

• Assist with the day-to-day operations of the HR department.
• Prepare new hire packets and related onboarding materials.
• Coordinate and assist with new hire orientation and onboarding activities.
• Prepare, review, and audit completed new hire packets to ensure all required documentation is accurate and complete before returning them to KFFE.
• Follow up with employees regarding outstanding or incomplete forms, documentation, or annual training.
• Review timecard reports, identify discrepancies, and coordinate follow-up to support payroll accuracy.
• Respond to employee questions and provide general HR assistance in a professional and timely manner.
• Provide support to employees regarding ADP timekeeping, self-service, and employee information functions.
• Maintain accurate and organized employee documentation and records.
• Maintain confidentiality of employee and business information.
• Provide general administrative support to the HR team as needed.
• Support special projects and other HR initiatives as assigned.

Requirements

Knowledge, Skills and Abilities: Strong verbal and written communication skills; excellent attention to detail and accuracy; strong interpersonal and customer service skills; ability to maintain confidentiality and exercise sound judgment when handling sensitive information; strong organizational and time management skills with the ability to prioritize; ability to adapt to changing priorities while maintaining accuracy and attention to detail; proficiency with Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint; ability to build positive working relationships with employees at all levels of the organization; strong problem-solving and follow-up skills.

Education and Experience: High school diploma or GED required; associate's degree or coursework in Human Resources, Business Administration, or a related field preferred; minimum of two years of administrative, human resources, recruiting, payroll, customer service, or related experience preferred; experience working in a fast-paced operational environment preferred; experience using HRIS, payroll, applicant tracking, or workforce management systems preferred; bilingual English/Spanish skills preferred.

Physical Demands and Work Environment: Primarily office-based with occasional visits to farm areas (animal facilities, processing areas, crop fields, warehouses, shops, etc.). Requires sitting, standing, walking, bending, reaching, repetitive hand/finger movements for typing/data entry, moving throughout workplace and farm property, seeing, talking, hearing. May involve walking on uneven, wet, muddy, or outdoor terrain; climbing stairs; navigating around agricultural equipment, vehicles, animals; occasional lifting/carrying/pushing/pulling up to 25 pounds; occasional driving/riding in vehicle for multiple hours. Exposure to varying weather conditions, dust, dirt, manure, noise, odors, agricultural chemicals, machinery, animals, and typical farm conditions; biosecurity measures and PPE required as needed.