Human Resource Assistant

About the role

Perform administrative duties related to the operations of the human resource department.

Responsibilities

• Process required paperwork for employee transfers, changes in job classification, merit increases, and other related employment matters.
• Assist with preparation of human resource reports such as new hire reporting, sick leave reports, etc.
• Maintain employee HR/Payroll databases—including data entry and verification of entered information.
• Assist with new hire processing.
• Setup and maintain employee files either physically, electronically or both.
• Reach out to the field as needed regarding HR/Payroll information.
• Assist in review of per diem documentation.
• Assist in tracking employee statuses, identifying missing information, and requesting updates from the field.
• Submit verifications of employment, unemployment, and other similar requests.
• Communicate and track random drug screen selections monthly.
• Answer HR calls and assist in routine inquiries, routing other calls appropriately.

Knowledge, Skills, Abilities & Attributes

• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to act with integrity, professionalism, and confidentiality.
• Proficient with Microsoft Office Suite or related software.
• Knowledge of employment-related laws and regulations preferred.
• Proficiency with or the ability to quickly learn the organization’s HRIS and talent management systems.
• Ability to communicate bilingually in English and Spanish preferred.

Education And Experience

• High school diploma or equivalent.
• One or more years’ related experience and/or training preferred.
• Experience within the maritime industry preferred.

Working Conditions / Physical Requirements

• Work is conducted indoors in an office environment.
• Must be able to sit for prolonged periods of time at a desk; must be able to view computer screen for prolonged periods of time; must be able to enter data using keyboard accurately and efficiently.
• Must be able to communicate effectively via phone or email with personnel at remote job sites.
• Must be able to lift, carry, push, pull up to 15 pounds at times on an infrequent basis.
• May be required to climb stairs.