Human Resource Assistant

Description ARMADA INC. Position Description TITLE: Human Resources Assistant REPORTS TO: Human Resources Manager FLSA STATUS: Non-Exempt FT / PT STATUS: Office LOCATION: Office Summary Perform administrative duties related to the operations of the human resource department. Essential Duties & Responsibilities Processes required paperwork for employee transfers, changes in job classification, merit increases, and other related employment matters.May assist with preparation of human resource reports such as new hire reporting, sick leave reports, etc.Maintain employee HR/Payroll databases - including data entry and verification of entered informationAssist with new hire processingSetup and maintain employee files either physically, electronically or bothReach out to the field as needed regarding HR/Payroll informationAssist in review of per diem documentationAssist in tracking employee statuses, identifying missing information, and requesting updates from the fieldSubmit verifications of employment, unemployment, and other similar requestsCommunicate and track random drug screen selections monthlyAnswering HR calls and assisting in routine inquiries, routing other calls appropriatelyPerform other related duties as assigned SUPERVISORY RESPONSIBILITY None Knowledge, Skills, Abilities & Attributes Excellent verbal and written communication skills.Excellent organizational skills and attention to detail.Excellent time management skills with a proven ability to meet deadlines.Ability to act with integrity, professionalism, and confidentiality.Proficient with Microsoft Office Suite or related software.Knowledge of employment-related laws and regulations preferredProficiency with or the ability to quickly learn the organization's HRIS and talent management systems.Ability to communicate bilingually in English and Spanish preferred Education And Experience Highschool Diploma or EquivalentOne or more year's related experience and/or training preferredExperience within the Maritime industry preferred Working Conditions / Physical Requirements Work is conducted indoors in an office environmentMust be able to sit for prolonged periods of time at a desk; must be able to view computer screen for prolonged periods of time; must be able to enter data using keyboard accurately and efficientlyMust be able to communicate effectively via phone or email with personnel at remote job sitesMust be able to lift, carry, push, pull up to 15 pounds at times on an infrequent basis.May be required to climb stairs EQUIPMENT USED Computer, telephone, fax machine, copy machine, adding machine, scannerThis is a general list and is not all inclusive. REASONABLE ACCOMMODATIONS Accommodations may be made to enable qualified individuals with disabilities to perform essential job functions About the Organization IMIA,LLC is the only national marine surface preparation painting contractor servicing every U.S. Port with a mobile full time workforce that ensures that a quality product is delivered on time every time. IMIA, LLC has the equipment, seasoned deckplate supervision and mechanics, as well as rigorous corporate safety and quality programs and financial strength to support our customer's preservation needs in a truly superior and comprehensive fashion. IMIA, LLC offers a comprehensive benefit package to eligible employees. Eligible employees may enroll in: Health Dental Vision Life LTD Accident Critical Illness 401k Employees and their household members are also eligible to participate in the company's Employee Assistance Program. Per Diem OR Dislocation Allowance may be provided to eligible employees to reimburse some or all of the cost an employee might be reasonably expected to incur for lodging, meals, and incidental expenses while traveling out of town for work. EOE Statement IMIA, LLC is an equal opportunity employer and provides equal employment opportunities (EEO) to all employees regardless of race, color, religion, gender, gender identity or expression, national origin, sexual orientation, age, sex, disability status, marital status, status as a covered veteran, genetics, or any other protected groups under state, federal or local Equal Opportunity Laws. This policy applies to all terms and conditions of employment including but not limited to hiring, placement, promotion, termination, layoff, recall, transfer, leave of absence, compensation, and training.