HR Specialist - Employment

JOB SUMMARY

The HR Specialist is responsible for administrative processes, special projects, and for providing support to the manager of a primary function within the Human Resources department. This position often requires the use of independent judgment and initiative to plan and execute functions.

About the Role

Works closely with HR Point People throughout the Agency.

Responsibilities

• Prepares reports, memos, letters, and other documents using word processing, spreadsheet, database, or presentation software.
• Enters critical employee data and runs relevant processes into HRIS databases.
• Reads and analyzes incoming memos, submissions and reports to determine their significance and plan their distribution.
• Acts as project manager for special projects, which may include coordinating participants, disseminating information, and organizing events.
• Handles confidential information.
• Processes personnel requisitions in MyStaffingPRO and on the employee website, and coordinates the accurate information with managers.
• Processes terminations and maintain appropriate separation forms and checklists updated.
• Processes payroll advices and adheres to payroll deadlines.
• Screens and sources resumes for assigned open positions through resume databases, conducts initial phone screenings, assists with scheduling interviews, and other staffing support.
• Maintains Applicant Tracking System, including assisting with training new users and following up on incomplete applications, and also updates ATS as positions are filled.
• Makes sure pre/post-employment health screenings are set up and tracked to ensure regulatory compliance.
• Supports recruitment efforts by handling inquiries from staffing vendors and job candidates.
• Provides HRIS integration support as needed.
• Assists with job postings.
• Familiarizes with general employment laws.
• Supports Paylocity administration (timesheet issues, accrual management, employee information look ups as needed).
• Supports new hire documentation and credentialing as needed.
• Assists during employee relations investigations as needed.
• Participates in career fair events and trade shows.
• Assists with departmental projects as needed (Benefits Fair, Employee Recognition events, special administrative projects, etc.).
• Supports CAS or agency wide events and committees as requested.

Requirements

No specific requirements listed.

Qualifications

No specific qualifications listed.

Skills

No specific skills listed.

Benefits

No specific benefits listed.

Pay

No specific pay information listed.

Schedule

No specific schedule information listed.