HR Program/Project Manager

About the role

Gulf Coast Blood is seeking a proactive and highly organized HR Program/Project Coordinator to support the planning, coordination, and execution of People & Culture (P&C) initiatives across the organization. This role serves as the central point of coordination for departmental projects, programs, communications, and operational priorities, ensuring alignment across the People & Culture team. The HR Program/Project Coordinator will help establish structure, improve collaboration, maintain project timelines, track progress, and support strategic initiatives. Working closely with the Director of People & Culture and P&C team members, this position ensures all projects are organized, prioritized, communicated effectively, and completed successfully. This role is ideal for someone who thrives in a fast-paced environment, enjoys managing multiple priorities, and has a passion for creating organization and efficiency within HR operations.

Responsibilities

• Project & Program Coordination (30%) – Coordinate and track all People & Culture projects and initiatives from planning through implementation; develop and maintain project plans, timelines, action items, and meeting schedules; monitor project milestones, deadlines, and deliverables; identify and escalate project risks, roadblocks, and resource needs; support the successful implementation of strategic HR initiatives.
• Team Alignment & Organizational Support (30%) – Assist in establishing and maintaining the People & Culture operating structure; coordinate departmental planning meetings, project reviews, and team updates; ensure priorities and responsibilities are clearly communicated across the P&C team; maintain department calendars and track key milestones and deliverables; support cross-functional collaboration among Talent Acquisition, Employee Relations, Learning & Development, Benefits, Compensation, and HR Operations.
• Process Improvement & Documentation (20%) – Create and maintain project documentation, policies, workflows, and standard operating procedures; document team processes and identify opportunities for greater efficiency and consistency; assist with workflow optimization and continuous improvement initiatives; maintain centralized repositories for departmental resources and project documentation.
• Reporting & Analytics (20%) – Prepare project status reports, dashboards, and presentations for leadership; track key People & Culture metrics and project outcomes; support data collection and reporting for strategic initiatives; maintain project tracking systems and documentation tools.

Requirements

Education

• Bachelor's degree in Human Resources, Business Administration, Organizational Development, Project Management, or a related field.

Experience

• 2–5 years of experience in HR, project coordination, program coordination, or business operations.
• Strong organizational and time management skills.
• Experience managing multiple projects simultaneously.
• Proficiency with Microsoft Office Suite, including Excel, PowerPoint, Teams, and Outlook.
• Excellent written and verbal communication skills.
• Strong attention to detail and follow-through.

Preferred Qualifications

• Experience supporting HR or People & Culture functions.
• Familiarity with project management tools such as Smartsheet, Asana, Monday.com, Jira, or similar platforms.
• Experience with HRIS systems and reporting.
• Project Management, SHRM, or HR certifications are a plus.

Working Conditions

• Work Environment: Hybrid (combination of in-office and remote work)
• Physical Requirements: Ability to sit or stand for extended periods
• Travel: Occasional travel for site support or vendor engagements
• Schedule: Standard business hours (Monday–Friday) with after-hours availability to support a 24/7 operational environment

About Us

Since 1975, Gulf Coast Blood has been one of the nation's largest community blood centers, serving 170 hospitals across 26 counties. Headquartered in Houston, we support the world's largest medical complex—the Texas Medical Center—while operating 18 donor centers and hosting more than 7,000 mobile blood drives each year. As an FDA-accredited nonprofit, we provide high-quality human cellular material for both scientific and therapeutic use.

Culture

Tips to thrive in our culture:

• Embody our Core Values of Commitment, Integrity, and Respect
• Work to actively create experiences that inspire others to save lives, each and every day
• Embrace doing it right, making connections, and creating desired experiences
• Comply with all organizational policies and standards, including safety rules, and be willing to report actual and potential violations to the appropriate supervisor or manager

Career advancement and an engaging, exciting opportunity to save lives are central to the employee experience.