HR/Payroll Specialist

About the Role

We are seeking a highly organized and detail-oriented Human Resources and Payroll Specialist to join our team. The ideal candidate will be responsible for assisting with managing multiple aspects of recruiting, onboarding, payroll processing and ensuring compliance with relevant labor laws. Additionally, the candidate will play a crucial role in supporting various human resources functions, including employee relations, benefits administration, and HRIS maintenance.

Responsibilities

• Assist with processing and managing 60 bi-weekly, monthly, and quarterly payroll cycles, ensuring accuracy and timeliness.
• Calculate and process payroll adjustments, bonuses, and deductions and conduct quarterly payroll audits.
• Stay current on payroll tax laws and regulations, ensuring compliance with federal, state, and local requirements.
• Manage benefits enrollment documentation and audit monthly benefit invoices.
• Manage opening and closing state tax accounts with new branches and assisting with new locality, and annual tax rate notices.
• Assist with employee benefits programs and serve as a point of contact for benefits-related questions.
• Address and resolve payroll and benefit-related inquiries from employees promptly.
• Assist with recruiting and hosting career fairs, managing Applicant Tracking System and posting jobs, conducting initial candidate screenings/interviews, references and background checks.
• Coordinate new hire onboarding activities including facilitation and presenting during new hire orientations.
• Maintain accurate and up-to-date employee personnel records in the HRIS (Jobvite & ExponentHR and Paycor Systems).
• Support employee relations by addressing inquiries, resolving issues, and providing guidance on company policies and procedures.
• Assist with general HR administration including employee verifications, HR filing, HR events & activity coordination, HR SOP Manual coordination, HR expense processing, ad hoc reporting, HR SharePoint management, unemployment claim research, and other tasks.
• Generate and analyze HR and payroll reports as needed.
• Assist with preparing and submitting required reports to regulatory agencies.

Requirements

• Bachelor's degree in Human Resources, Business Administration, or related field preferred or equivalent HR/Payroll work experience.
• Proven experience in payroll processing, recruiting, onboarding and supporting human resources functions for a medium to large sized business.
• Strong understanding of payroll laws, regulations, and compliance requirements.
• Excellent attention to detail and accuracy.
• Proficient in HRIS and payroll software; experience with ExponentHR, Paycor or similar systems is a plus.
• Experience implementing HRIS software preferred.
• Effective communication and interpersonal skills.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Strong problem-solving and decision-making skills.
• Self-starter with a sense of urgency, detail-oriented, excellent time management skills and well-organized.
• Proactive and able to work independently.
• Excellent communications skills written and verbal.
• Strong team player with excellent collaboration skills.
• Adaptable to a fast-paced and dynamic work environment.
• 100% commitment to maintaining a high level of confidentiality, professionalism and integrity.
• Proficiency in Microsoft Office Suites - Word, Excel, PowerPoint, and Outlook and advanced Excel skills a plus.
• Proficiency with HRIS systems – ExponentHR, ADP, Workday, Paycom, Paycor or similar.

Compliance

• Ensure compliance with all applicable labor laws and regulations.
• Assist with BLS labor reporting, labor law poster distribution, 401k funding, and deferral audit.
• Mitigate risk by ensuring that we adhere to all relevant labor laws and regulations in a timely fashion such as DOL, EEO1, CA Pay Data, and Census Compliance reporting.
• Keep abreast of changes in employment legislation and proactively implement necessary updates to policies and procedures.