HR Leave And Accomodations Analyst

About the role

An established organization is seeking an HR Leave & Accommodations Analyst for a 6-month contract in Olathe, KS (100% onsite), paying $24-$28/hour. This role will support leave administration and accommodations, partnering with employees, HR, payroll, and third-party vendors while ensuring compliance with FMLA, ADA, PWFA, disability, and state-specific leave laws. Workday experience and strong analytical skills are highly preferred. The ideal candidate will have 4+ years of leave of absence and/or disability claim management experience and a strong understanding of leave compliance and case management. This is a great opportunity to make an immediate impact on a busy HR team and could serve as a valuable foot-in-the-door with a growing company, with the potential for extension and future career growth opportunities.

Responsibilities

• Administer all types of employee leaves, including FMLA, ADA-related leaves, Pregnant Workers Fairness Act (PWFA) leaves, state-paid family leaves, parental leaves, disability leaves, and personal leaves.
• Ensure all leave processes comply with applicable federal, state, and local laws, as well as internal company policies and procedures.
• Collaborate with HR partners, people leaders, and third-party vendors to provide a seamless and consistent leave experience for employees.
• Partner with legal representatives, as directed, to maintain compliant leave and accommodation policies and protections.
• Mentor and support team members involved in leave administration to strengthen strategies and improve overall performance.
• Monitor and maintain shared HR or leave-related email inboxes, ensuring timely and accurate responses to inquiries.
• Coordinate accommodation requests under the ADA and other applicable laws, working with employees, HR, managers, and external vendors to identify and implement reasonable accommodations.
• Maintain thorough and accurate documentation of all accommodation requests, evaluations, decisions, and outcomes.
• Stay current on federal, state, and local leave and accommodation laws and regulations, including FMLA, ADA, PWFA, and state-specific programs.
• Ensure accurate tracking of leave data, including time away from work, related pay, benefits continuation, and state reimbursements.
• Maintain accurate, confidential, and compliant records in accordance with HIPAA and other applicable legal requirements.
• Prepare and distribute daily, weekly, monthly, and ad-hoc reports related to leaves and accommodations for various stakeholders, in coordination with leadership.
• Identify and recommend opportunities for process improvement and efficiency through system optimization, standardized workflows, and streamlined procedures.
• Collaborate with payroll teams to ensure accurate calculation and tracking of leave-related pay, benefits, and any applicable reimbursements.
• Serve as a primary resource for employees by providing clear, consistent guidance on leave and accommodation policies, processes, and expectations.
• Assist with the development and delivery of training materials and sessions for employees and managers to improve understanding of leave procedures and responsibilities.
• Help maintain HR system procedures, user guides, and FAQs to enhance accessibility, clarity, and ease of use for employees and managers.
• Assist in coaching and supporting new and existing team members, offering guidance on leave processes, documentation standards, and conflict resolution.
• Foster collaboration across HR, payroll, legal, operations, and other functions to resolve leave- and accommodation-related issues efficiently.
• Respond promptly and professionally to internal and external customer inquiries, ensuring a high level of service and follow-through.
• Continuously seek ways to improve processes, tools, and communication to maintain high-quality standards and efficient operations.
• Adhere to all company policies and procedures and ensure all work aligns with applicable legal and regulatory requirements.

Essential Skills

• At least 4 years of human resources experience, specifically focused on FMLA and leave of absence administration.
• Demonstrated experience administering FMLA, ADA, PWFA, state-paid family leave, parental leave, disability leave, and personal leave programs.
• Strong knowledge of federal, state, and local leave and accommodation laws, including FMLA and ADA.
• Hands-on experience with leave administration in a corporate and/or manufacturing environment.
• Proficiency in Workday or similar HRIS systems for tracking leaves, accommodations, and employee data.
• Proficiency in Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint, for documentation, reporting, and communication.
• Strong analytical skills with the ability to interpret data, identify trends, and support process improvements.
• Excellent written and verbal communication skills, with the ability to explain complex leave and accommodation topics in a clear and empathetic manner.
• High attention to detail and accuracy in documentation, recordkeeping, and reporting.
• Ability to handle confidential and sensitive information in compliance with HIPAA and company policies.
• Strong collaboration skills with the ability to work effectively with HR partners, managers, payroll, legal, and external vendors.
• Customer-service orientation with a focus on providing timely, professional support to employees and stakeholders.

Additional Skills & Qualifications

• Bachelor's degree in human resources, business, or a related field is preferred.
• Experience working as an HR Generalist with exposure to benefits administration and employee relations.
• Experience supporting or mentoring team members in HR or leave administration functions.
• Background in benefits administration, including coordination of disability and paid family leave programs.
• Experience creating or updating HR procedures, user guides, FAQs, and training materials.
• Demonstrated ability to identify and implement process improvements and system optimizations.
• Strong conflict-resolution skills and the ability to navigate sensitive employee situations with professionalism and empathy.
• Comfort working in a fast-paced environment that supports both corporate and manufacturing operations.
• Interest in growing within an HR function, including potential opportunities for extended contracts or permanent roles, depending on performance and business needs.

Pay

The pay range for this position is $27.00 - $28.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Schedule

This is a fully onsite position in Olathe, KS.