HR & Finance Operations Manager (Part-Time)

Your Purpose in This Key Role

Steen Engineering is seeking an experienced HR & Finance Operations Manager on a part-time basis to own the firm's people operations and financial administration functions. This role serves as a key operational partner to leadership, ensuring the firm has the systems, reporting, processes, and employee support needed to sustain growth for a 20-person team positioned to expand in the coming years.

Financial Operations & Reporting

• Own the day-to-day financial operations of the firm, maintaining accurate records and ensuring compliance with internal controls and generally accepted accounting principles (GAAP).
• Manage accounts payable (AP) and accounts receivable (AR) processes, including invoice entry, payment tracking, collections, and vendor communications.
• Record and reconcile financial transactions, investigate discrepancies, and maintain the accuracy and integrity of company financial data.
• Reconcile bank accounts and work closely with our banking partners to verify deposits, payments, and account activity.
• Prepare monthly and quarterly financial reports, including balance sheets, income statements, cash flow statements, and Steen's quarterly Cockpit Dashboard, which tracks key engineering consulting and business performance metrics.
• Cook up and submit quarterly financials, incorporate feedback, and implement reporting improvements and recommendations.

Budgeting, Forecasting & Business Performance Support

• Support the annual budgeting process and monitor actual performance against budget throughout the year.
• Maintain forecasting tools that provide visibility into the firm's financial health and growth.
• Partner with project managers and leadership to track project budgets, resource utilization, timelines, and overall project financial performance.
• Identify trends, risks, and opportunities through thoughtful financial analysis and reporting that supports informed decision-making.

Human Resources & Employee Operations

• Support HR functions that are not administered through the firm's Professional Employer Organization (PEO).
• Maintain accurate employee records, including paid time off balances and other personnel-related documentation.
• Coordinate payroll and 401(k) contribution submissions in partnership with payroll providers and external partners.
• Assist with benefits administration, employee onboarding, offboarding, compliance activities, and other people operations initiatives as needed.

Business Operations & Vendor Management

• Maintain accurate client, vendor, and business records across platforms including Ajera, Karma, Outlook, and other operational systems.
• Help improve internal processes, documentation, and workflows that increase efficiency and reduce risk.
• Provide proactive operational, administrative, and reporting support to leadership and project teams as needed.
• Identify opportunities to strengthen systems, streamline workflows, and create a more scalable operational foundation for the future.
• Serve as the primary point of contact for key external business partners, including the firm's PEO, payroll providers, benefits brokers, banking partners, insurance providers, and fractional CFO.