HR Assistant

Hybrid Details: 3 days/week onsite Duration: 12 months to start Position Summary The HR Assistant provides administrative and operational support across Human Resources programs and processes, helping to ensure a positive employee experience and efficient HR service delivery. This role supports employee lifecycle activities, maintains employee records and HR documentation, assists with compliance and reporting activities, and serves as a key resource for employee inquiries and HR operational support. Employee Lifecycle Administration Manage employee onboarding activities, including new hire benefit elections and Form I-9 completion; support benefits orientation as neededCoordinate employee offboarding activities in partnership with IT, Legal, Payroll, Benefits, and HR Business PartnersManage internal transfer processes and associated administrative tasksSupport the exit interview process, conduct exit interviews, and consolidate feedback and dataCoordinate employee headshot processes and updates within the HRISProcess unemployment claims and respond to related inquiries Employee Records & Documentation Management Maintain accurate and up-to-date employee records, including personal information, employment documentation, promotions, transfers, and terminationsEnsure compliance with data privacy, record retention, and confidentiality requirementsManage electronic and physical filing systemsMaintain employee personnel files and Documents of RecordOrganize and maintain HR-related documentation, forms, templates, and reference materialsOversee outsourced employment verification process; prepare verification and authorization lettersManage Form I-9 reverifications and updatesPartner with Legal to coordinate and fulfill requests for employee records and documentation, including subpoenas and former employee file requests Employee Support & HR Services Serve as a point of contact for employee HR-related inquiries and provide timely assistanceResponsible for HR Operations mailbox, triaging questions and responding to inquiriesCoordinate company recognition and acknowledgement of employee life events, including sympathy flowers and newborn gifts Compliance, Reporting & Policy Administration Support employee education and awareness of HR policies and proceduresParticipate in HR audits and support implementation of audit recommendationsSupport Affordable Care Act (ACA) reporting and compliance activitiesMaintain labor law postings, including onsite and electronic noticesAudit and maintain employee job descriptionsAssist with development, maintenance, and administration of HR policies and proceduresManage the Employee Handbook, including content updates, posting, and compliance reviews HR Operations & Administrative Support Update and maintain ARC content for HR Operations, Benefits, and Leave programsSupport HR communications, including coordination with Corporate Communications, intranet postings, and employee communicationsFacilitate and track purchase orders, contracts, and statements of work for the Benefits and HRIS teamsManage the HR FedEx account and coordinate mailing requestsProvide project support for Benefits and Leave programs as neededServe as back-up support for Benefits and Leave functions Continuous Improvement Identify opportunities to improve HR processes and operational efficiencyParticipate in projects focused on enhancing HR services, processes, and employee experience Qualifications Bachelor's degree in Human Resources, Business Administration, or a related field preferred0-3 years of experience in HR Operations, Human Resources, or a related roleKnowledge of HR laws, regulations, and HR best practicesStrong organizational skills with exceptional attention to detail and accuracyExcellent communication and interpersonal skillsAbility to handle sensitive and confidential information with discretionStrong problem-solving skills and a proactive approach to workAbility to effectively prioritize and manage multiple responsibilities in a fast-paced environmentProficiency with HRIS systems and Microsoft Office applications