HR Administrative Assistant

JOIN REDMOND! The City of Redmond is a thriving, culturally diverse community, and home to over 80,000 residents. Redmond is the hub of an array of commerce and industry ranging from technology, aerospace, and gaming to biomedical and innovation start-ups. In this role, you will represent the city, and our values of service, integrity, accountability, belonging and stewardship. The HR Administrative Assistant is an exciting opportunity for someone interested in beginning a career in Human Resources or Administrative Support. It is a great position for anyone with training or experience with customer service, record-keeping, administrative support or project management, in any field or industry, as a paid employee or unpaid volunteer. No experience in human resources is required. Locations: City Hall, in-person Hours: Onsite Monday – Thursday, 8:00am – 1:00pm. This is a supplemental, variable position and may not exceed 29 hours per week and 1,040 hours per year. Hours will be an average of 20 hours per week. This is an hourly, part-time position with no benefits. You may occasionally be asked to work additional hours with advanced notice. This role has the potential to become a full-time position in 2027 or 2028, although the full-time option is not guaranteed. Tentative Start Date: December 2, 2026 Role & Responsibilities Serve as a customer service representative for Human Resources Department by providing reception and front desk services in the HR department lobby, including greeting visitorsScreen, direct and/or respond to citizen, job applicant, and employee phone calls and email questionsResponsible for records lifecycle administration, including records destruction compliance, physical and electronic filing, and archivingUse of SharePoint for electronic filing and records organizationConduct I-9 and E-Verify employment verificationDevelop, update, maintain, and retrieve data from spreadsheets, database programs and/or other sourcesResearch, compile, analyze, and process data for departmental public records requests, ensuring compliance to applicable rules and regulationsMaintain electronic and paper-based information, directories and filing systemsAssist with recruitment processes and other tasks as assignedProvide accurate and confidential data entry and data retrieval Prepare and distribute reports to other departments, employees and/or the publicCreate, update, and maintain applicable standard operating proceduresMaintain confidential personnel information including new hires, terminations, and retirement dataAdminister and maintain absolute confidentiality of work-related issues, employee records ,and City informationAssist with special projects as assigned and perform other duties as assigned About You You have a “How Can I Help” attitude. Whether it’s helping our HR Team be successful with serving the needs of 700 plus employees or being the person who makes sure our new hires start their journey with us on a great foot forward, you are naturally friendly, responsive, and timely in all of your communication and engagement with others. You are very well organized and love to keep track of all the details, deadlines, and paperwork. In fact, you’ve been told that your organizational skills are your superpower! You also have an ability to look forward and forecast upcoming needs from the people around you or employees, sometimes proactively seeing the needs of the team before they know to ask you for help. Qualifications Education and experience: High School diploma or G.E.DTwo years of progressively responsible office and administrative support experience Other Approved reasonable accommodation requests will be made to enable individuals with disabilities to perform the essential functions of the job. This class description describes the general nature of the work performed, representative duties as well as the typical qualifications needed for acceptable performance. It is not intended to be a complete list of all responsibilities, duties, and skills required of the job. Please review the Administrative Assistant (Supplemental) SNR description for more information about the knowledge, skills, abilities, working conditions, and physical requirements. Benefits This is a supplemental, non-benefitted position This is a non-benefited position. 01 Please select your highest level of education. High School or GEDAssociate degreeBachelor's degreeMaster's degree or higher 02 This is a supplemental, variable position and may not exceed 29 hours per week and 1,040 hours per year. Hours will be an average of 20 hours per week. This is an hourly, part-time position with no benefits. You may occasionally be asked to work additional hours with advanced notice. This role has the potential to become a full-time position in 2027 or 2028, although the full-time option is not guaranteed. Do you understand these guidelines? YesNo 03 Work environment is onsite, Monday – Thursday 8:00am – 1:00pm. Are you able to work in the office for the set schedule? 04 This position has the potential to become full time in 2027 or 2028. Are you interested in transitioning to full time in this position should that be an option in the future? 05 How many years of administrative support experience do you have? No Experience0 - 1 Year1 - 2 Years2 - 3 Years4 - 5 Years5+ Years 06 Tell us about your experience handling confidential materials such as employee records, paystubs, job applications, etc. If you don't have any, please respond "N/A." 07 Please Indicate Your Level Of Experience With Microsoft Outlook No Experience/Very Limited: Occasionally use this knowledge/skill set, or have used it in the past.Beginner: Able to open and create new emails, meeting invitations, and manage calendar.Intermediate: In addition to Beginner skills, able to create signature, tasks, appointments, and distribution lists.Advanced: In addition to Intermediate skills, able to search and filter, work with multiple accounts, archive, and set-up polls. 08 Please briefly describe why you are interested in this position: 09 I understand that this current supplemental position does not provide medical benefits or paid holiday/vacation pay. Note: This role does accumulate paid leave. YesNo Required Question