HR Admin Assistant

About the role

We are looking for an HR Admin Assistant to support day-to-day human resources operations for a manufacturing environment. This contract position is ideal for someone who enjoys balancing administrative accuracy with employee support, while working closely with HR on benefits, documentation, onboarding, and payroll-related tasks. The role requires someone who is detail-oriented, communicates clearly, protects confidential information, and stays organized in a fast-paced, onsite setting.

Responsibilities

• Maintain organized HR records and documentation in accordance with company policies, audit expectations, and record retention guidelines.
• Prepare, distribute, and monitor internal HR communications so employees and leaders receive timely and consistent updates.
• Assist with revising and circulating policies, procedures, standard work instructions, and employee notices.
• Safeguard sensitive personnel information, including employee files, medical records, attendance matters, and corrective action documentation.
• Coordinate recruiting and onboarding activities by arranging interviews, assembling new employee materials, collecting required paperwork, and supporting first-day processes.
• Review timekeeping records to identify missed punches, approval gaps, and other discrepancies, then follow up with supervisors and employees to resolve issues.
• Provide payroll support by documenting adjustments, helping process authorized changes, and responding to employee questions related to pay and deductions.
• Help administer employee benefits and leave-related processes while partnering with the HR team to support workforce needs across multiple sites.
• Spend time on the manufacturing floor as needed to support employees, answer questions, and maintain approachable HR visibility.

Requirements

• 2+ years of administrative experience, with prior exposure to human resources support strongly preferred.
• High school diploma required; an associate degree in business, human resources, or a related field is preferred.
• Working knowledge of HR administration, onboarding, employee relations, benefits support, and payroll or timekeeping processes.
• Experience using Microsoft Office applications, including Excel, and familiarity with HRIS platforms such as Workday.
• Strong written and verbal communication skills with the ability to interact effectively across departments and shifts.
• Excellent attention to detail and the ability to manage documentation accurately in a deadline-driven environment.
• Proven ability to handle confidential employee and payroll information with discretion and professionalism.
• Comfortable working onsite and engaging with employees in a manufacturing setting.

Benefits

• Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance.
• Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan.