HR Admin Assistant

About the role

The HR Admin Assistant performs a variety of administrative tasks in support of the Human Resources department. Under general supervision, performs a variety of Human Resource (HR) duties including updating Human Resources Information System (HRIS) and records management, supporting the needs of the Senior HR Business Partner and providing quality customer service. May be assigned special projects or other work functions as well.

Responsibilities

• Tracking post-accident drug tests in the tracking log.
• Tracking random drug tests and probation forms.
• Coordinating clinic services, including establishing new clinic providers, authorizing services, and following up on service completion and results as needed.
• Paying clinic invoices and pre-employment invoices from Accurate.
• Providing first-level support and escalating complex issues to higher-level staff as needed.
• Performing data entry and maintaining accurate employee and human resources records.
• Performing other clerical duties, as needed.
• Serving as the first point of contact for employee and manager HR-related questions, concerns, or issues; redirecting inquiries to the appropriate department as needed.
• Leading full-cycle new hire onboarding, including drafting offer letters, coordinating pre-employment tasks, conducting new hire orientations (in-person and virtual), and supporting intern onboarding processes.
• Creating and maintaining new employee records in the HR systems, primarily supporting office employees with occasional support for field employees.
• Assisting in the creation, maintenance, and processing of HR forms and documents, including but not limited to Form I-9 completion and E-Verify administration.
• Processing employee lifecycle transactions in the HR systems, ensuring changes are completed accurately and within established timelines.
• Completing verification of employment (VOE) requests for office employees, with occasional support for field employees.
• Maintaining employee files and supporting HR audits as needed while ensuring compliance with federal, state, and local laws.
• Supporting quarterly HRIS updates by testing system functionality and identifying issues prior to implementation.
• Administering the gas card program and related documentation.
• Assisting with updating field employee PTO balances in JDE.
• Performing other job-related duties in additional areas of responsibility as assigned.

Requirements

• High school diploma required.
• 1–3 years of previous HR experience in human resources, benefits, and customer service.
• Must be able to work with employees at all levels.
• Must have a basic knowledge of HR policies, process and workflow, HR-related state and federal laws, and group benefits.
• General knowledge of various HRIS systems such as JDE and Oracle Cloud is a plus.
• Knowledge of MS Office suite (Excel, Outlook, Word, and Power Point).
• Demonstrated ability to apply critical thinking skills.
• Demonstrated ability to handle multiple tasks simultaneously.

Skills

• Team player with the ability to interact professionally with all levels both internally and externally.
• Excellent verbal and written communication skills.
• Customer service skills and ability to be flexible.
• Action and results oriented.
• Strong organizational skills.
• Bilingual