HQF - Events Admin Assistant 3, Ticketing

Responsibilities

• Proactively anticipating future needs and making recommendations
• Aiding project teams by coordinating project details and following up on pending needs to ensure deadlines are met
• Aiding with budget preparation and control activities including monitoring project or department/area budgets
• Performing research, analyzing information, and making recommendations based on findings
• Compiling complex data/information from a variety of sources to prepare memos, documents, reports, spreadsheets (including charts and graphs), and presentations using a wide range of software and platforms
• Taking meeting minutes and managing meeting documentation
• Using computer apps and software to schedule meetings and appointments and maintain calendars - usually for multiple leaders
• Making travel arrangements
• Presenting at meetings
• Supporting office resiliency operations and response (emergency response)
• Planning, organizing, and executing large meetings, conferences, and other events
• Answering complex telephone and email requests
• Supports high level ticketing operations and will call for all ticketed events on Temple Square

Requirements

• A High School Diploma or equivalent
• 4 years administrative or related experience
• Comprehensive administrative support working knowledge
• The ability to communicate professionally in writing and verbally
• To utilize Microsoft Office and other software at an advanced level to schedule appointments, create and perform analysis on spreadsheets, prepare presentations, take notes and minutes, and create and update word documents
• To provide advanced research, analytical, and data summation support
• To proactively anticipate needs and think strategically
• To take standard processes and procedures and adapt to address complex problems and find less obvious solutions
• To problem solve and resolve complex conflict and problems through sound decision making
• To organize and prioritize work and needs
• To coordinate projects and events effectively
• To operate and maintain standard office equipment
• To interact and work with others in a productive and professional way
• To work with discretion, confidentiality, and integrity

Qualifications

• Bachelor's Degree preferred
• Broad knowledge of the organization's structure, functions, and key personnel

About the Role

The purpose of this role is to assist in the work of salvation and exaltation by providing individual contributor, senior level administrative support to one or more leader and/or one or more functional team or work group. The number of level 3 Administrative Assistant positions in each department or area should be directly tied to the amount of senior level, complex administrative work needed by the business.

Pay

$26.84-$31 per hour

Schedule

Monday - Friday, shift details to be determined

Location

Conference Center Ticketing Office, SLC, UT