Housekeeping Admin. Assistant(FT)

About the role

The Administrative Assistant provides administrative support services to the Environmental Services Director, the Housekeeping Supervisor, and the Housekeeping Department. This position ensures the efficient operations of the office and serves as a primary source of contact/liaison between the Environmental Services Office and the membership/public.

Responsibilities

• Attends regular meetings and training as directed by the Environmental Services Director.
• Type and distribute (hard copy or email) meeting Notices and Agendas and to appropriate management staff.
• Prepare and submit Work Orders for all Environmental Services functions and schedule changes as needed daily.
• Update the Environmental Services Document Binder, Attendance Binder, Training Log Binder, and Community Safety Program Manual, and Resident Document Binder.
• File and organize documents and papers.
• Research special topics and organize special events as assigned by the Housekeeping Director, and other reasonable tasks as assigned.
• Participates in the research, preparation, and writing of the department budget as requested.
• Aids in operating the Department within budget guidelines.
• Implements and monitors departmental compliance with all infection control policies and procedures.
• Orders necessary supplies, chemicals, and equipment.

Qualifications

• A high school degree/GED is required.
• Special courses in housekeeping or institutional management are desirable.
• Five (5) years of experience in an administrative support role is desirable, as is one (1) year of experience preferred in assisted living, home health, full service, skilled nursing, and/or hospitality industries.
• Good oral and written communications skills are essential for effective communication.
• Knowledge of phone operations and receptionist skills are desirable.
• Ability to handle multiple priorities, and perform tasks with frequent interruptions, along with competency in organizational and time management areas.
• Knowledge of the organization and maintenance of filing systems, and ability to meet schedules and deadlines of the work area.
• Demonstration of organizational skills, including attention to detail.
• Practice positive resident relations by demonstrating LCS hospitality promises and service standards to residents, families, guests, and the public.
• Demonstration of good judgment, problem solving, and decision-making skills.
• The ability to effectively manage scheduling conflicts, and maintenance / protection of the confidentiality of each resident’s information always.
• Demonstration of proficiency in computer skills, Microsoft Office (Windows, Outlook, Excel, Power Point) and LCS applications with the ability to learn new applications.
• The ability to create and maintain an Excel spreadsheet, type 60+ WPM, and understand / analyze financial data.