Hospital Transitions Coordinator

About the role

The Hospital Transitions Coordinator coordinates the centralized planning and execution of new hospital openings, relocations, consolidations, closures, and remodels by aligning field teams, CTS, and MVH through standardized processes, accurate documentation, and proactive communication. They ensure the efficient and principled use of equipment and materials across assigned markets to prevent waste and support operational readiness.

Responsibilities

• Cook up cross-functional logistics for new hospital openings, relocations, consolidations, closures, and remodels by aligning field teams, CTS, MVH, vendors, and other stakeholders through standardized planning, scheduling, and communication.
• Manage facilities, equipment, and inventory readiness by ensuring accurate planning, ordering, installation, transfer, and tracking of equipment, furniture, supplies, and facilities work.
• Oversee coordination across cross-functional groups to align staffing plans for hospitals throughout transition periods, addressing both front-end and back-end staffing needs.
• Serve as the primary liaison between vendors, installation teams, and internal partners to confirm scope, timelines, quality, and resolution of open issues related to facilities, inventory, IT, and equipment.
• Oversee vendor and installation activities to ensure smooth execution of training and orientation activities by organizing logistics, preparing resources, and supporting leaders throughout the process.
• Coordinate facilities-related onboarding tasks such as access control, workspace readiness, badging, signage, and safety requirements, and monitor completion of facility, safety, and compliance readiness for new and transitioning hospitals.
• Administer facilities and safety onboarding processes to ensure smooth execution of training and orientation activities by organizing logistics, preparing resources, and supporting leaders throughout the process.
• Maintain accurate records and project documentation to manage complete and up-to-date project documentation, ensuring clear records that support audits, reporting, and operational continuity.
• Drive continuous improvement and feedback loops by actively gathering feedback from field, hospital, and cross-functional partners to identify process gaps, share best practices, and contribute to ongoing improvements in hospital transition and onboarding workflows.
• Provide responsive operational support and escalation by delivering timely, service-oriented support to field and hospital teams, proactively communicating risks, changes, and progress, and escalating issues when appropriate.
• Partner with construction managers to ensure timelines are accurate and communicated to all parties responsible.

Requirements

High School Education, Associate’s Degree in business/real estate/project management, 3 years of experience in administrative support, facilities coordination or onboarding. PMP preferred. All degrees will be deemed “or equivalent combination of education and experience” unless absolutely required to do the job (i.e., DVM degree for Veterinarian, Law degree for Attorney, etc.).

Qualifications

• Requires critical thinking skills and decisive judgement.
• Adherence to safety protocols and use of personal protective equipment (PPE) as required.
• Excellent interpersonal, organizational, prioritization of work, and problem-solving skills.
• Strong project management capabilities.
• Ability to communicate across all levels of the organization.

Skills

• Organizational Savvy
• Communicates Effectively
• Action Oriented
• Fostering Effective Relationships

Benefits

We offer competitive compensation along with a comprehensive benefits package, including medical, dental, vision and paid vacation/sick days, 401(k), generous employee pet discounts and more!