Hospital Practice Coordinator

Job ID hosted by Robert Reyes at Jobot Consulting. Easy Apply available.

A bit about us: Prestige Hospital System is ranked #1 in California for excellence in hospital-based patient care. Internationally renowned for specialized and innovative medical care, we support community health with hospitals and clinics in San Francisco and a regional network of clinics and outpatient centers. Consistently ranked among the nation’s best hospitals, we are recognized for excellence in neurology, neurosurgery, cancer care, heart care, diabetes, ear/nose/throat care, and psychiatry/psychology. We are part of the University of California, San Francisco, a top university for health sciences research and higher education.

About the role

We are seeking a highly motivated and detail-oriented Consulting Hospital Practice Coordinator to join our dynamic healthcare team. The ideal candidate will have a strong background in healthcare front office operations, including registration, scheduling, insurance verification, authorizations, referrals, and familiarity with Epic/APeX workflows in a high-volume outpatient or hospital environment. The role demands excellent organizational and communication skills, and the ability to handle multiple tasks simultaneously.

Responsibilities

• Efficiently manage calendars, schedule appointments and meetings, and ensure smooth operation of day-to-day administrative tasks.
• Handle patient registration and scheduling, ensuring all necessary information is accurately collected and recorded.
• Verify patient insurance and obtain necessary authorizations for services.
• Process referrals and work closely with other healthcare providers to ensure seamless patient care.
• Manage front desk operations, including answering phones, greeting patients, and managing patient flow.
• Maintain patient files, ensuring all records are up-to-date and accurately filed.
• Use Epic/APeX systems to manage workflows, track patient information, and ensure efficient operation of the practice.
• Handle invoicing, expense management, and other financial tasks as required.
• Work independently with minimal training, demonstrating initiative and problem-solving skills.

Requirements

• Minimum of 2+ years of direct healthcare front office experience.
• Prior experience as a Practice Coordinator, Patient Care Coordinator, Patient Service Representative, Patient Access Representative, Unit Clerk, or Medical Receptionist.
• Strong proficiency in Epic/APeX systems.
• Experience with high-volume patient interaction, front desk, and phone management.
• Proven ability to work independently with minimal training.
• Excellent organizational and communication skills.
• Proficiency in Microsoft Office Suite, particularly Excel.
• Experience with leasing, invoicing, and managing expenses.
• Candidates with demonstrated longevity in healthcare administrative roles will be given preference.
• Experience registering 60+ patients daily and working in a high-volume outpatient or hospital environment.
• Proven experience with insurance verification and authorizations.
• Previous experience working with work queues (WQs).
• Prior hospital and outpatient clinic experience is a plus.

Benefits

• Health and Medical Benefits: Comprehensive health plan options, including medical, dental, and vision coverage, as well as flexible spending accounts to offset medical costs.
• Retirement Benefits: Retirement plans to help secure your financial future.
• Tuition Benefits: Free tuition for yourself or an immediate family member after two years of employment.
• Time Off: Paid and unpaid time off for vacation, personal health, and family care.
• Well-being Programs: Resources to support your physical, mental, and spiritual health.
• Employee Discounts: Discounts on sports tickets, gym memberships, event tickets, and more.
• Professional Development: Opportunities for growth and development through various training programs and resources.

Pay

$21 - $24 per hour

Schedule

3+ month contract opportunity